Club Policy

Policy on Disposition of Club Equipment

At times the Computer Club has various items that are determined to be surplus. The disposition of these items is at the discretion of the club’s Executive Board by means of a majority vote.

Equipment Included:

The majority of surplus equipment, for example, would consist of a computer tower, laptop computer and monitor with associated equipment. Other items in the CyberCenter such as projectors, desks, and carts are covered, if necessary.

Disposition Method:

As equipment is determined to be surplus, a member of the Executive Board will propose the equipment be disposed of in one or more of the following methods:

1. Retained by the club for use as parts or special projects as agreed to by the Executive Board.
2. Offered to other Charter Clubs of Sun City for their use.
3. Donated outside of Sun City to nonprofit organizations either within Georgetown or outside of Georgetown.
4. Offered to Computer Club members in a method determined by the Executive Board and announced to all members.
   

Requests from nonprofit organizations

Requests by nonprofit organizations should formalize the request in writing in letter or email giving the following information:

1. Description of the program using the equipment.
2. Who will receive and hold the title to the equipment.
3. Who would use the equipment.
4. How the equipment would be overseen including the qualifications of those that will manage it.
5. Where will the equipment be used and stored.
6. What would be the benefit to the users and organizations receiving the equipment.

7. Any other relative information that would be helpful.

Only one or two sentences should be required for any of these points and several points could be covered in the same sentences.

Preparation for Disposal:

Equipment disposed of by any means will be on an “as is, where is” basis. In the case of a computer, all purchased programs will be removed and as many original disks and literature available will be included with the equipment. Related information which the club may have available to it may be included with all other items.

Approval of Disposition

1. Method of disposition will be approved by a majority of the Executive Board.
2. This method of disposition will then be submitted to the CA Director of Finance for approval.
3. If necessary, approval will also be obtained from the Chartered Club (Non-Sports) Governance Committee.

Approved 12/4/2008