SUN CITY TEXAS COMPUTER CLUB

EXECUTIVE BOARD MEETING

4 AUGUST 2011

 

The meeting was called to order at 9:05 a.m. by Gael Miller, President

 

Present:

Gael Miller, President	John Baumann, Treasurer
Dale Cockle, Vice President (acting secretary for this meeting)	Nelda McQuary, SIG Director
Dick Smith, Communications Director	Jane Yendell, Membership Director
Meredith Mitchell, Webmaster	Doug Steinke, Programs

 

Absent:

Iris Chauffe, Secretary

Ray Wright, Past President>

 

Vacant Positions:

Cyber Center Director

Training Director

 

APPROVAL OF MINUTES

July Board meeting minutes approved by e-vote 7 July 2011; motion to approve by Meredith Mitchell.

 

Treasurer’s Report: John Baumann (no discussion).

 

DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL

Communications: Dick Smith

• The No-IP DNS server was successfully installed by Dale Cockle

• Dick Smith will advise those affected.

• Will allow access to Admin2 using fixed domain name in place of a changing IP Address.

• Need for posted instructions for Media Conversion equipment was discussed

  • Gael Miller will follow up with the Media Conversion team.

 

CyberCenter: – (Open, no report).

 

Membership: Jane Yendell

• Membership stood at 3,118 as of 31 July, which was 94% of 2011 goal.

• Next new member reception will be Tuesday, 30 August in the Atrium.

 

Mentors: John Baumann (no discussion).

 

Programs: Doug Steinke

• One program each for September, October, and November have been scheduled.

 

Special Interest Groups: Nelda McQuary

• July attendance totaled 321, an average of 40 attendees per SIG meeting—the highest number on record.

 

Training: (Open, no formal report).

• Ray Wright working with a possible candidate for this position.

 

Webmaster: Meredith Mitchell

• Backup Webmaster (in addition to Ann Winder) was discussed.

  • Dale Cockle volunteered to assist.

 

OLD BUSINESS

• Volunteer Lunch Oct 22

  • Final count due Oct 10 – Lunch at noon.

  • Ray Wright will do invitations.

  • Gael Miller has received bids from the caterer.

• New iMac on L10

  • Perry Lee has installed

  • Disposition of old Mac discussed. If no further need within club (e.g., use by Lab and/or Classroom Mac maintainers), then it will be offered to a charter club, donated to a worthy recipient organization, or offered to a club member in exchange for a ‘donation’, in that order.

• 2012 Budget Approval

  • Budget due to CA by 1 September 2011.

  • Discussion on reduction of cash reserve.

    • Motion by John Baumann to reduce dues starting in 2012 dues by 20% ($8 and $4).

    • Motion approved.

  • Other budget and 5-year plan items

    • Discussed/adjusted. Meredith Mitchell moved for approval of revisions.

    • Motion approved.

    • NOTE: The revisions are contained in a spreadsheet (2012 Final CC Budget.xls) sent to board members by Gael Miller shortly after the meeting.

 

NEW BUSINESS

• Review Club By-laws proposed revisions

  • There was much discussion of the 7/15/11 draft by-laws

  • Changes were made; however, this is still a “work in progress”.

 

OTHER BUSINESS

• None

 

ANNOUNCEMENTS

 

The next Executive Board Meeting will be at 9:00 a.m. Thursday 1 September 2011 in the CyberCenter Annex. Meeting adjourned at 11:35 a.m.