SUN CITY COMPUTER CLUB

EXECUTIVE BOARD MEETING

May 3, 2008, 9:00 aM

Activities Center, Meeting Rooms #3 & 4

 

The Meeting was called to order at 9:00 A.M. by Gael Miller, President.

 

Present:

 

Gael Miller, President

Doug Steinke, Vice-President

Linda Walke, Secretary

Linda Shanhouse, Treasurer

Dick Smith, Communications Director

Webmaster Meredith Mitchell

Don Snapp CyberCenter - Director

Peggy Uselton, Membership Director

Rex Davenport, Program Director

Nelda McQuary, Special Interest Groups Director

Jodi Salyers, Training Director

 

Peter Roll, Founder

 

Absent

 

Dick Doane, Past President

 

Approval of Minutes

 

Minutes taken by Linda Walke of the April 3, 2008 Executive Board Meeting were approved by e-vote on April 11, 2008 and published on April 11, 2008.

 

A Work Flow Study on May 15th by Dave Dobbins, Chairman of the IT Strategy Sub-Committee, was approved by e-vote. This study is part of a Study being conducted for all Chartered Clubs.

 

Financial Report

 

Linda Shanhouse presented the April 2008 Financial Report. A motion to accept the report was made by Peggy Uselton and seconded by Nelda McQuary. The motion passed. The Financial Report will be filed for audit.

DISCUSSION OF DIRECTORS REPORTS RECEIVED BY E-MAIL

 

Communications, Dick Smith

 

Monthly CC Article for the Sun Rays: The Computer Club article for the June issue of the Sun Rays was submitted during the last week of April. The article included reference to the CyberSocial at the Pavilion on June 30th.

 

SCTXCC website: Usability: Dick had sent a list of concerns he had relative the new website. Meredith Mitchell has provided the Board with information about some of the same concerns. There was a discussion of possible solutions; what areas needed the most attention and what was beyond the Computer Clubs immediate control. Since Open CMS will be upgraded in the near future, the website will be re-evaluated in hopes of seeing improvements.

 

SCTXCC website: Contacts: Dick recommended the Newsletter email address be removed from the website since it should not be available to the general membership. To assist the Newsletter compiler, he requests that the submission deadline should be changed to from Wednesday to Tuesday.

 

CyberCenter, Don Snapp

 

After reviewing the expansion plans into the Visual Arts space allocated to the Computer Club, Don recommends that we must plan now to request to use the Atrium for the majority of our meetings for next year and all the years thereafter.  He feels the size of the Visual Arts area will compromise the quality of visual presentations. Peter Roll said there were possible technical solutions to making a wide shallow room useable for mid to small size meetings.

 

Don described the ideas of a group of members proposing to start a possible new workshop, along the lines of a Walk-in-Clinic.  It is very early in the discussion stage, with lots of planning before considering formation.

 

Membership, Peggy Uselton

 

Total at

End of Month

Joined This

Month

Joined This

Year

Percentage of

Previous Year

2006

2,353

 

724

116.5% of 2005

April, 07

2,162

35

357

91.9%

May, 07

2,216

38

392

94%

June, 07

2,265

37

429

96%

July, 07

2,318

48

478

98.5%

August, 07

2,389

70

548

101.5%

September, 07

2,434

45

591

103.4%

October, 07

2,467

28

619

104.8%

November, 07

 

103

722

 

December, 07

2,660

65

787

113.0%

January, 08

2136

174

174

80.3%

February, 08

2273

52

226

85.6%

March, 2008

2351

61

278

88.4%

April, 2008

2426

55

342

91.2%

 

We hosted a New Member Reception on April 29, at 10:00 am in the Atrium. I sent 198 invitation and reminders. More than 40 new members attended. The program was well received. A much appreciated thank you was received from one new member couple.

 

The next New Member Orientation is scheduled for July 29th.

Programs, Rex Davenport

 

May 5: Quick Overview To Using Power Point (Ray Wright)

May 12: Things You Can Do With A Scanner (Jim Crutcher)

May 19 Beginners & Beyond SIG

May 26: Holiday no meeting

 

Jun 2: What You Can Do With Spreadsheets (Rick Rowder)

Jun 9: Hardware & Technology SIG Linux (Doug Willoughby)

The Other Operating System Not Windows or Mac (Bob Cup)

Jun 16: Senior Net

Jun 23: Memory/Flash Drives (John Bosch)

Jun 30: Cyber Social at Pavilion (Rsv 12 2:30) with ice cream

 

The Program Committee will meet May 13, 4 PM to complete the July and
August programs.

 

Special Interest Groups, Nelda McQuary

 

Picasa SIG As you know we have a new SIG being led by Barbara Resnick. Shes a real pro; her web page is in place and looks great. This SIG will meet on the 2nd Wednesday of each month at 9:30 a.m. in the Computer Club Meeting Room. The first meeting will be May 14th.

 

Beginners and Beyond SIG Leaders, Yvonne Davenport & Bev Edwards, have asked permission to end their leadership of the SIG. There is a possible volunteer to be the leader. This SIG might change from meeting twice a month to once a month. There will be no meetings over the summer.

 

Digital Camera SIG There is a possible new leader for this SIG. Marlene Sloan and Jim Bilbro are offering to help any new Leader/Leaders.

 

The SIG web pages are being maintained by the Leaders, which has reduced Merediths work. I have given thanks to the Leaders. I certainly appreciate Gene Boley sharing his step-by-step instructions, which have been very helpful to the Leaders. There are only two web pages that are out-of-date right now.

 

At the SIG Leaders meeting, in February, I suggested that the Weekly Newsletter could be used to spotlight a SIG each month. Different Leaders signed up to put a 4-line blurb advertising the benefits of their SIG in the Newsletter. The March & April presenters did not follow thru; however Barbara Resnick had a nice announcement concerning Picasa this month.

 

The Leaders have been reminded of the maximum occupancy for each meeting room and particularly asked to not block the doorways with tables or chairs.

 

Total attendance to all SIGs in April was 321.

SIG

DATE/TIME

Leader

Jan

Feb

Mar

Apr

AOL

4th Wed 9:30

B Cottrill

14

10

7

10

Beginners & Beyond

2nd&4th Thurs 9:30

Edwards/Davenport

57

52

32

36

Digital Camera

4th Mon 4:00 - Atrm*

M Sloan - NOT CURRENTLY MEETING

 

 

 

 

E Bay

1st Wed 10:00

N Strayer

14

17

15

13

Genealogy

3rd Thurs 10:00

B J Steinke&S Christiansen

57

66

60

36

Hardware/Tech

3rd Tues 10:00

G Boley/D Smith

31

31

26

40

Kaffee Klatch

2nd&4th Tues 10:00

J & S Polich

115

82

94

76

Mac High Tea

1st Wed 3:00

P Roll

18

32

31

30

Mac Users Group (MUG)

3rd Wed 3:00

J Keith & J Franklin

45

22

27

34

Picasa

2nd Wed 9:30

Barbara Resnick

 

 

 

 

Pro Show Gold

3rd Wed 1:30

R Wright

12

13

15

15

Quicken

3rd Mon 9:30

J Chapman

22

11

14

18

Vector Vest

2nd Tues 6:30

K Bywaters& Greg Gray

11

17

17

13

 

 

 

 

 

 

 

TOTAL

 

 

396

353

338

321

 

 

Training, Jodi Salyers

 

Class Enrollment for April 2008:

 

Category

Class

Status

# Students

 

 

 

 

Vista

Windows Vista 1

 

3

 

Windows Mail 1

 

2

 

 

 

 

XP

Windows XP 1

 

8

 

Windows XP 2

 

5

 

 

 

 

Mac

Mac-Files/Folders

Full

10

 

Mac-iCal

 

3

 

 

 

 

Genealogy

No Classes

 

 

 

 

 

 

Internet

E-Bay

 

3

 

 

 

 

Photo

Digital Cameras

Full

8

 

Digital Cameras (duplicate class)

 

6

 

Picasa

 

6

 

Photoshop 1

Full

8

 

Photoshop 1 (duplicate class)

Full

8

 

Photoshop Organizer

 

5

 

Scanning

Full

4

 

 

 

 

Office

MSWord Intro

 

5

 

 

 

 

TOTALS

15 Classes

 

84 Students

 

The basic classes are still falling off in attendance; and what the above chart doesnt show is that 4 classes were canceled by the Instructors, due to the small number of students. Have we reached the half-way point, between XP and Vista users Or have we just over-saturated the market We will test this by significantly reducing the number of basic classes offered in July and August, and resume our basic schedule in the fall.

We will be introducing some new classes during the summer months; specifically, MS PowerPoint Intro and MovieMaker.

 

The photo classes are still our best performers; and this month we offered a duplicate class in both Digital Cameras and Photoshop 1, hoping the relieve some of the pent-up demand for these classes.

 

Old Business

 

Proposed Computer Club Policy on disposition of Club Equipment A motion to accept the Computer Club Policy on disposition of Club Equipment as presented to the Board by Gael Miller was made by Doug Steinke and seconded by Rex Davenport. The motion carried.

 

Sun City Thanks to the Troops There was general agreement that the SCTXCC would not participate in the Thanks to the Troops program.

 

NEW BUSINESS

 

Junior Camp The CA asked the Computer Club to consider sponsoring two days of Junior Camp rather than the traditional one day. Peter Roll explained the plan to split the participants into two groups at this years camp. He suggested we would be in a better position to determine our ability and desire to do two days after the camp in June.

 

Requests for Excess Computers A lap top was requested by the Dance/Drill Club. There should be one available in another few months. The Amateur Radio Club has asked for a desk top computer. There is one available at this time. The Board was in agreement with these placements.

 

Local Computer Repair Service A local company requested time to make a presentation to the membership. It is not in keeping with the Computer Clubs policies.

 

Web site Use Counter Meredith said that one group had asked for a counter on their page. He wondered how the Board felt about having that feature. The Board was enthusiastic about having counters on groups pages that requested them and on the Home Page.

 

Members Survey Form Doug Steinke presented a survey for the purpose of obtaining a profile of the club membership in hopes of determining the expectations of the members and possible future directions for the club. He has developed a separate survey focusing on Monday Programs. He hopes to give out the Monday Program survey beginning next Monday. The general Members survey is still a work in progress. It will probably be accessible on the webpage.

OTHER BUSINESS

 

None

 

The next Executive Board Meeting will be 9:00 A.M. Thursday, June 5, 2008 in Meeting Rooms #3 & 4 of the Activity Center.

 

The meeting was adjourned at 11:18 AM

 

Linda Walke

Secretary