SUN
CITY
COMPUTER CLUB
EXECUTIVE BOARD MEETING
November 1, 2007
, 9:00 aM
Activities Center Meeting Room #1
The Meeting was called to order at 9:00 A.M. by Dick Doane,
President
.
Present
:
Dick Doane, President
Gael Miller, Vice-President
Linda Walke, Secretary
Linda Shanhouse, Treasurer
Dave Hanna, Communications Director
Webmaster – Meredith Mitchell
Weekly Newsletter – Linda Walke
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Jim Crutcher, Programs Director
Nelda McQuary, Special Interest Groups Director
Peter Roll, Founder
Absent
Grady Manley, Training Director
Dick Smith, Past President
Approval of Minutes
A motion was made by Linda Walke on Oct. 15, 2007 to accept by
e-vote and publish on the Computer Club web site the revised minutes of the Sept. 6th Board
Meeting. The motion was passed by e-vote of the Board
Financial Report
Linda Shanhouse presented the October 2007 Financial Report. A
motion was made by Gael Miller and seconded by Don Snapp to accept the report. The motion
passed. The Financial Report will be filed for audit.
Officers
Peter Roll
(1) Equipment report - Comparisons of approved purchases have
been made. Acquisitions is expected to happen within the next two weeks.
(2) Peter presented a list of his personal suggestions of issues to
be consideration for discussion at the Planning Retreat in February
. All Board members are requested to present at least one item for
consideration at the Planning Retreat.
January 14 Annual Meeting –
Dick Doane reported on the negotiations held with Mopsie about the
menu and pricing for the luncheon. A motion was made by Don and seconded by Gael to accept
Mopsie as the caterer and the menu presented with the understanding the price will remain the same
as printed on the menu. The Board agreed that the ticket price for Computer Club Members
would be $10.00 each, and that the total price would be $13.99 plus tax and gratuity based on 250
guests or more.($17.25 total)
Dick Doane –
The Meeting Consultant provided a detailed report of suggestions.
Rather than take the time to go through it at this time, Dick noted two items
: Time estimates be included on the agenda to help the meeting
move along, and the Financial Report should be approved after the Officer’s Reports.
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
Communications, Dave Hanna
Pay Dues On-line – Status
–
Dave
reported that testing of the procedure for paying dues on-line is
complete. Minimal problems were encountered. This method of dues payment is ready to
present to the membership. Thanks were expressed to
Peggy Uselton, Linda Shanhouse and Barbara Resnick for all the work
they have done on this project to assure efficient capture of membership information and transfer
of funds.
The Board discussed several pros and cons of
attempting to sell luncheon tickets on-line. It was decided that we had not eliminated enough
of the problems to do this for the January 14
th meeting.
Dave mentioned that Dick Baker
(CA)
has requested that all clubs submit their articles for the
Sun Rays promptly. Dick would like more variation in each club’s monthly
entry. He suggested that information in the
Sun Rays should not be duplication of the Club’s newsletter or of previous articles
in the
Sun Rays
. Maybe include pictures.
SIG Mailing List Procedure Needed – Dave reviewed the past practice of compiling
the SIG mailing lists. The present unwritten procedure seems to say that the only way
to get on a mailing list of a SIG is to attend a SIG meeting, sign the sheet and you will be added.
Two problems with this approach have recently surfaced:
-
Some SIG leaders want to add Club members to their mailing list
without them having attended a meeting. This may be as an inducement to attend an upcoming meeting
or because some members are physically unable to come to the meeting or they may have scheduling
conflicts. It has been suggested that the solution is for the SIG leader to add the name to
the attendee list of the next meeting. This would cause a delay in having to wait for a
meeting and would lead to a falsification of meeting attendance records. A better solution is
needed.
-
The AOL SIG leader asked that his mailing list be generated by
including all members with AOL.com in their email address. He will include a statement to the
effect that anyone can opt out of the list by contacting him. For this approach to work a list of
members with AOL addresses
not wanting to receive AOL SIG mail would have to be maintained. This would allow
new residents with AOL addresses to automatically be included until or unless they opt out. The AOL
situation is unique and these rules would not be appropriate for other SIGs. Nelda will
review these issues with the SIG leaders and report their preference.
Mentor
Request Form to be Updated - The Mentor Request form design on the Web site is
several years old and some of the questions are out of date. For example the choices of operating
system do not include Vista. Darrylin Coleman is gathering input from Mentors as to what the
changes should be. She has scheduled a meeting of interested parties for next Tuesday, Nov 6
th
Webmaster – Meredith Mitchell – Presentation held until the end of the
meeting.
Newsletter
– Linda Walke – Dave Hanna and Pat Hillcoat will act as back-ups
when Linda cannot do the newsletter. Their names will be added to the
newsletter@compclub.org email address so they will get
the announcements to be included in the newsletter.
CyberCenter, Don Snapp
A projection screen was donated to the Computer Club by Doug
Steinke.
Membership, Peggy Uselton
The number of club members as of October 31,
2007
2,467
The number of new members who joined in
September
28
The number of new member who have joined in
2007
619
Current membership as a percentage of 2006’s
membership 104.8%
The New Member Reception on Oct. 30 was very successful; we invited
160 and 34 attended. Many thanks for the contribution from all the speakers and other board
members that assisted. Special thanks should go to Jan Miller, Loa Doane, and Rex &
Yvonne Davenport. The next New Member Reception will be Jan. 29, 2008.
Dick asked for a clarification of new members joining in Nov. vs
dues paid for 2008.
Programs, Jim Crutcher
The programs schedule is solid through the end of the year (see
below). The programs committee will be meeting on November 13 at 4:00 PM to come up with the
January and possibly February schedule. If anyone has any suggestions for programs let Jim
know.
Nov
5 Web 2.0 Wrap up -
Peter Roll, et. al.
Nov
11
Security for On-line Banking - Bank of America
Nov
19
Burning CD's and DVD's - Gael Miller
Nov 26
Blogs and forums - Bill Buppert
Dec 3
Scams - Texas
Attorney General’s Office
Dec
10 Cavalcade of Classes -
Grady Manley
Dec
17 Craigs List -
Janice Manley
Dec 24
Holiday
Dec
31 Holiday
Special Interest Groups, Nelda McQuary
Quicken SIG –
The final decision regarding Quicken’s meeting room has been
settled. It is the CyberCenter Meeting Room on the 3
rd Monday of each month at 9:30 a.m. beginning October 2007. This allows Grady
Manley to use Rooms 3 & 4 on the same dates and times for the Vista focus group, except for Feb
and Oct 2008, when Senior University will be using the rooms.
E-Bay SIG –
Nancy Strayer has returned and will begin meetings with the E-Bay
SIG after being gone for 5 months.
Total attendance to all SIG’s in October was 332,
with two SIG’s having cancelled meetings
Training, Grady Manley
October Class Enrollment
Subjects
Classes Enrolled
Basic
skills
3
29
Graphics
3
22
MAC
2
11
E-Mail
1
7
Other
3
19
Total
12
88
We began 2 new classes in October: Basic Keyboarding and Mac
iCal.
Vista Curriculum -
Preparations for Vista curriculum are on track. Revisions are
in the hands of the writers, due to be complete by November 16. Final editing and revisions
should be complete by Dec. 15. Everything should be ready for new classes to begin by
the 2
nd week of January.
.
STANDING COMMITTEES
Social Committee –
Dick reported the Cyber Social cost less than $50 and was not
catered as it would have been cost prohibitive at $4 per person, 150 minimum. We had a small
turnout for the event, and needs to be improved.
UNFINISHED BUSINESS
Election Judges –
Dick Doane submitted the names Dave Hanna assisted by Meredith
Mitchell as Election Judges. A motion was made by Gael Miller and seconded to approve the
Judges. Motion passed. Posting of the Slate, Electronic Voting, and a time frame
beginning December 1
st until December 21 was announced to comply with the Club
Bylaws.
NEW BUSINESS
A motion was made by Gael Miller and seconded by Don Snapp for
approval of Bill Leisey to do the Annual Financial Review for the Computer Club. Motion
carried. Dick Doane and Linda Shanhouse will provide Bill with needed information.
Meredith Mitchell
made an AV presentation of the new webpage design he has been
working on for the last few months
. Various elements were discussed. The Board was
generally pleased with the look of the webpage. There were several suggestions for placement
of information. The prototype can be seen at:
www.sctxcompclub.org/YTEST/ytest5.html
ANNOUNCEMENTS
The next Executive Board Meeting will be 9:00 A.M. Thursday,
December 6, 2007 at the Sun City Activities Center Meeting Room #1. Directors are asked to get
their reports Emailed in a timely manner, by the end of each month.
The meeting was adjourned at 11:08am
Linda Walke
Secretary