SUN
CITY
COMPUTER CLUB
EXECUTIVE BOARD MEETING
October 4, 2007, 9:00 aM
Activities Center Meeting Room #1
The Meeting was called to order at 9:00 A.M. by Dick Doane,
President
.
Present
:
Dick Doane, President
Gael Miller, Vice-President
Linda Walke, Secretary
Linda Shanhouse, Treasurer
Dave Hanna, Communications Director
Meredith Mitchell – Webmaster
Linda Walke - Newsletter
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Jim Crutcher, Programs Director
Nelda McQuary, Special Interest Groups Director
Grady Manley, Training Director
Dick Smith, Past President
Peter Roll, Founder
Guest
Janice Manley
N. H. (Gus) Schaper
Approval of Minutes
A motion was made by Dick Doane on Sept. 18, 2007 to accept by
e-vote and publish on the Computer Club web site the revised minutes of the Sept. 6th Board
Meeting. The motion was seconded and passed by e-vote.
Financial Report
Linda Shanhouse presented the August 2007 Financial Report. A motion
was made by Peggy Uselton and seconded by Nelda McQuary to accept the report. The motion
passed. The Financial Report will be filed for audit.
Officers
Peter Roll –
Peter reviewed the report he sent to the Board detailing the process
he used to determine the estimated total cost of the 13 classroom computers. It was agreed to
upgrade the video display adapter to 256 VRAM
There was a general discussion of the work schedule for installing
the new Classroom equipment. There will be a minimal disruption to the use of both the
Classroom as classes will cease on December 14
th and of the meeting room where the equipment will be temporarily stored.
Gael Miller –
The successful Volunteer Appreciation Luncheon was reviewed.
The food and service from Catering by Mopsie was considered to be positive
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
Communications, Dave Hanna
Dave reported on the progress made in providing an
on-line method of paying the annual Computer Club membership dues. On September 25th, the CA
Finance Committee approved our plan to collect dues payments charged to credit cards using PayPal.
Ann Dodson authorized the First Texas Bank to create a new Computer Club bank account and the
account was set up on October 2. The authorized signers on the new account are the same as our
current account; President, VP, and Treasurer. We can now set up the PayPal account. He had
sent to the Board an item by item list of the remaining necessary steps and which Board members
would be involved. All appears to be on track for a November 1st roll out
. Dave will make a short presentation to the members about the
on-line payment process at the October 29 Cyber Social meeting in the ballroom.
Note was made of the changes to the article for the
Computer Club in the Sun Rays. Dave plans to make additional changes in the article for
November.
Webmaster – Meredith Mitchell
Meredith explained he
has been doing some reorganization of parts of the website and has redesigned the homepage.
He plans to present a recommended new homepage at a Board meeting after his committee has reviewed
and proofed the work.
Newsletter – Linda Walke
Dave Hanna drafted a statement concerning the content and nature of the Computer Club’s Weekly
Newsletter. It was agreed that all the points had been an unwritten agreement for the past
several years. Now, Board will have a written guide for reference. The statement was
distributed to all Board members as a part of the October 2007 Communications Director’s report and
will be kept as part of the permanent records of the Computer Club.
CyberCenter, Don Snapp
Don has prepared 500 tickets to be used for the Annual Business
Meeting luncheon to be held on January 14th. Tickets will be sold for $10 each along with 2008 dues
payments starting on November 1
st.
Since various groups and individuals use the Computer Club’s
projector, a motion for the purchase of a portable screen approximately 66 ½”X50” weighing 30 lbs
for no more than $200 was made by Don Snapp and seconded by Gael Miller. The motion carried
with 10 positive votes and one negative.
Membership, Peggy Uselton
The number of club members as of September 30,
2007
2,434
The number of new members who joined in
September
45
The number of new member who have joined in
2007
591
Current membership as a percentage of 2006’s
membership 103.4%
The next scheduled New Member Reception will be Oct. 30
th at 10:00am in the Atrium. Those of you, who usually participate in the
program, please email Rex that you are planning to be there or inform him that we need to find a
substitute.
Programs, Jim Crutcher
Oct
1 Buying digital
cameras – Jim Bilbo et al
Oct
8 All about
browsers – Jim Crutcher
Oct
15 Apple products and
plans - Peter Roll, et al
Oct
22 Greeting cards – Carole
Utterberg
Oct
29 Cyber social Pay
dues on line - Dave Hanna
Nov
5 Web 2.0 Wrap up
- Peter Roll, et. al.
Nov
11
Security for On-line Banking - Dick Doane
Nov
19
Burning CD's and DVD's - Gael Miller
Nov 26
Blogs and forums - Bill Buppert
Dec 3
Scams - Texas
AG office
Dec
10 Cavalcade of Classes -
Grady Manley
Dec
17 Craigs List -
Janice Manley
Dec 24
Holiday
Dec
31 Holiday
These are all committed except for the Texas AG – they haven't
returned my call.
Special Interest Groups, Nelda McQuary
Genealogy SIG -
Betty Jean Steinke booked Rooms 3 & 4 for Oct 2, 2007, for a
special genealogy presentation. . Sylvia is going to demo the new
Family Tree Maker to help those who have just purchased it and help others decide about
buying the newly revamped version. This is to keep the computer club from purchasing so many
copies before the "bugs" are taken out.
Betty also reserved the small conference room in the
activity center for the second Thursday of each month in the mornings starting in Oct. “I
have a lady interested in helping "newbies" keep focused and moving in their research as they
begin. This is not a beginner class as such, although I think there is some interest for
one. I wasn't sure of the protocol in how I was supposed to proceed. I was afraid the
date and times wouldn't be available if I waited too long.”
Betty is having good attendance and continuing with a
lot of interest since Ben’s departure
. The President or the VP makes the room reservations at the
request of the CA. In this instance Betty went directly to the CA who approved the room
request.
Quicken SIG –
This SIG prefers to meet in the CyberCenter Meeting room beginning
October 2007. This change will make it possible for the newly formed VISTA Work Group to use
Meeting Rooms #3 & 4.
I believe all other 2008 meeting times are acceptable to the
respective SIG Leaders.
Total attendance to all SIG’s in September was 260,
the most we have had since last April. Some SIGs that had
dismissed during the summer months, need to work to build their attendance. I suggest they
send E-mail reminders to those that attended in the spring with announcements about exciting
upcoming meetings.
Training, Grady Manley
September Class Enrollment
Subjects Classes Enrolled
Basic
Skills
2
18
Internet/Email
3
24
Mac
2
13
Graphics
4
33
Other
2
15
Total
13
105
Vista
Curriculum
-
The Vista Work Group met Sept 13 to begin discussion of the new
curriculum. The first session focused on outlining the objectives for the new classes.
Bill Buppert volunteered to conduct a 3-session training class for present Vista users to explore
some of the new features of the program and solicit feedback from the participants to help us focus
our training on the needs and concerns of the users.
Attendance for the three days was 56, 45, and 37—an average of 46
per session. A total of 80 people attended. Feedback has come in the form of verbal
discussions during the sessions and written evaluations after the classes ended. To date we
have received 28 written responses. These responses will be tabulated and presented to the
Work Group at our next meeting Oct. 11.
While the Vista program is occupying much of our time and attention,
the training program is expanding. Several new people have volunteered as teachers and
assistants, and we have added new classes in E-Bay, Picasa, GPS, Mac iCal, MS Excel, and Basic
Keyboarding.
A request was made by Jim Bilbro to purchase copies of PS Elements 6
for the 2008 classes.
STANDING COMMITTEES
Social Committee –
The New Member Reception and the quarterly Cyber Socials will
continue to serve “snacks” because all caterers are cost prohibitive for small groups. ($4
each)
A motion was made to set the Annual Member Luncheon ticket price to
be $10. per ticket by Nelda McQuary and seconded by Peggy Uselton. The motion carried. It was
suggested that a good meal for less than $15, with the club paying the difference in price, to
cover tax and gratuity also.
UNFINISHED BUSINESS
Nominating Committee –
Dick Doane submitted the names of Jan Miller, Jan Franklin, Grady
Manley, Darryl Coleman and Gary Resnick as members of the Nominating Committee.
Election Judges – Dick Doane submitted the names Dave Hanna assisted by Meredith
Mitchell as Election Judges.
The motion to accept these names as recommended for the Nominating Committee and as Election Judges
was made by Gael Miller and seconded by Linda Shanhouse. The motion carried.
NEW BUSINESS
A motion to renew the Microsoft Partnership Program for another year
for a cost of about $300 was made by Peter Roll and seconded by Gael Miller. The motion
carried.
Board members were asked to submit items to be considered for study
at the Annual Planning Retreat.
ANNOUNCEMENTS
The next Executive Board Meeting will be 9:00 A.M. Thursday,
November 1, 2007 at the Sun City Activities Center Meeting Room #1.
The meeting was adjourned at 11:10am
Linda
Walke
Secretary