SUN
CITY
COMPUTER CLUB
EXECUTIVE BOARD MEETING
July 5, 2007, 9:00 aM
Activities Center Meeting Room #1
The Meeting was called to order at 9:00 A.M. by Dick Doane,
President
.
Present
:
Dick Doane, President
Gael Miller, Vice-President
Linda Walke, Secretary
Linda Shanhouse, Treasurer
Dave Hanna, Communications Director
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Nelda McQuary, Special Interest Groups Director
Grady Manley, Training Director
Dick Smith, Past President
Peter Roll, Founder
Absent
Jim Crutcher, Programs Director
Approval of Minutes
A motion was made by Dick Doane on June 15, 2007 to accept by e-vote
and publish on the Computer Club web site the revised minutes of the June 7
th Board Meeting. The motion was seconded and passed by e-vote.
Financial Report
Linda Shanhouse presented the June, 2007 Financial Report. A motion
was made by Peggy Uselton and seconded by Gael Miller to accept the report. The motion
passed. The Financial Report will be filed for audit.
Dick Doane asked about archival information from the Computer
Club. Peter Roll explained that the CA requires all Clubs to retain all financial data for
six years. There will be no change in the procedures currently followed.
Officers
Peter Roll
Junior Camp – The Camp was a success again this year. The participants looked
forward to the time in the CyberCenter from the first day. The Computer Club was able to fill
the time for activities that were rained out. Meredith Mitchell served as MC. Don Snapp
managed the gifts and treats. There were over 20 Computer Club members who volunteered to
help out. Peter supervised and saw that everything ran on schedule.
Computer Purchases – Peter reported that the Intel iMac is in place and set up for dual
booting. After doing some price and component comparisons the decision was made to purchase
the computers that will be used for both Windows XP and Vista rather than build them. Since
the Dell Dimension series is being phased out, the purchased computers will probably be the Dell
Inspiron Intel Core 2 Duo 9200 series. Peter sent a detailed listing of all the configuration
and comparisons to the Board via email.
Gael Miller
Budget Workshop – The results of the Budget Workshop were summarized by three handouts
from Gael Miller. The first was a chart showing how estimates for membership growth were
determined. From the expected membership total, an estimate of income from dues was
made. The second was a five year projection of expected expenses. Projecting these
needs into the future for 5 years is not required of the Computer Club by the CA; however it has
been a useful tool in the past. The third was the 2008 Budget Worksheet. A motion to
accept the 2008 Budget Worksheet with the exception of the amount listed as the reserve payment to
the CA was made by Gael Miller and seconded by Peggy Uselton. The reserve payment amount must
be confirmed by the President prior to submission of the Computer Club budget to the Charter Club
Governance Committee (non-sports) at their August meeting. The motion passed.
Volunteer Lunch – The Past Presidents Committee continues to work out the details of the
Sept 22 lunch based on an estimate attendance of between 200 & 250.
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
Communications, Dave Hanna
No major changes are planned in the Communications area. Meredith
Mitchell will continue as Webmaster with responsibility for the Club Web site. Linda Walke
will continue to handle the Weekly newsletter in the absence of Pat Hillcoat. Doug Willoughby's
help in getting the PHK mailing list set up is appreciated.
Future Web site Plans - At the April 5, 2007 Executive Board meeting the Board
approved a report submitted by Pat Hillcoat that included the moving of the Club Web site to a
microsite on the CA Web Portal system around the end of 2007. I would like to suggest that we delay
making a final decision on this move until we have seen the proposed microsite in action. The team
could set up a microsite in parallel with the present site. We could then weigh the advantages of
the Portal system against the inconvenience for the members who will have to learn to use the new
system.
Meanwhile the new Website team will investigate alternative replacement systems for the
Portal and also add additional features to the CA microsite based system to include features that
would allow members to pay Club dues and Class fees on-line.
Proposal for Alternative Method of Paying Dues and Fees - We should look into the
possibility of having the CA collect our dues and fees based upon a data file that we would send to
them monthly or biweekly. The CA already handles billing for Golf and for restaurant charges.
Negatives would be the delay in getting our funds and a possible handling charge by CA.
Another alternative payment method might be paying Computer Club dues on-line using a credit card
via PayPal.
Dick Doane appointed Dave Hanna, Peter Roll and Gael to talk to the
CA about how a PayPal method of payment could be worked out. A motion to approve the
committee was made by Peter Roll and seconded by Nelda McQuary. The motion passed.
Webmaster – Meredith Mitchell reported that the website work was going smoothly.
Weekly Newsletter – Linda Walke reported that the Newsletter wrinkles were being worked out.
Right now, she is dependent on Doug Willoughby to capture the list of email addresses for her each
week.
CyberCenter, Don Snapp
Sheree Simpson has become the contact for use and set-up of the Ballroom.
Membership, Peggy Uselton
The number of club members as of June 30,
2007
2,265
The number of new members who joined in
June
37
The number of new member who have joined in
2007
430
Current membership as a percentage of 2006’s
membership
96%
A New Member Reception will be held on July 31, at 10:00 am in the
Atrium. Peggy gave Linda W. and Meredith the announcement of the meeting to be publicized in
the newsletter as well as on the website the week before the meeting. Also invitations will
be emailed to the Beginners SIG per Yvonne Davenport’s request. The Mac Beginners will also
receive invitations.
Peggy updated the Computer Club database with a batch of new street
names last week. There are several inconsistencies between our street names and the names on
the CA list. I have made our names consistent with the names on the street signs (To the best
of my knowledge.) Example: Beautybush Trail, not Beauty Bush Trail; Barndance Cove, not Barn
Dance Cove. So far these inconsistencies have not caused any problems
Programs, Jim Crutcher
July
2
Holiday
July
9 ProShow
Gold
July
16 Backing up your
data, John Polich
July
23 Ranger Super Computer-
Texas Advanced Computing Center (Walter Belt)*
July
30 Pavilion cyber
social
Aug
6 Navigating the
portal – Larry Douglas (Portal web master) 864-1217
Aug
13
Buying a new Computer – Coordinated by Peter Roll
Aug
20
Web Browsers – Firefox, IE7 & Safari (Probably Jim Crutcher)
Aug
27
Open **
Sept
3 Holiday
Sept
10
Investments – Investment SIG ***
Sept
17
Google applications – Ruth Lehman ****
Sept
24
Cavalcade of classes – Grady Manley
Notes
* Walter Belt has been coordinating this – we need to get with the
TACC people and give them an idea of the technical level we want
**Open – BA wasn't t able to do it on this date – Peter Roll said he
had some ideas to discuss after the
smoke clears from the campers
*** Kathryn Bywaters (SIG Chairman) said she didn't want to give a
presentation - Anyone else available??
**** Peter Roll talked with Ruth, but I don't think there is any
commitment yet
Special Interest Groups, Nelda McQuary
Genealogy SIG
- Ben Grimes and wife will be moving to Asheville, NC in
August. He is looking for a new Leader/Leaders among his members; however, I haven’t been
advised of any brave soles yet.
Digital Camera SIG
– The July meeting has been canceled due to Leaders being out of
town.
Vector Vest SIG
– Did not meet in June, although it was on the calendar. They
will not meet in July or August.
Mac High Tea SIG
– Will meet on July 11
th, rather than July 4
th, at their regular time, in the meeting room.
Only 5 SIG’s, out of 13, will be meeting during the month of
July.
The total attendance for June was 245.
Training, Grady Manley
June Class Enrollment
Subjects
Classes Enrolled
Basic
skills
2
19
Graphics
4
31
MAC
2
12
Other
1
4
Total
9
66
Class offerings and enrollment continue to reflect summer
slump.
Major projects for Training Director
-
New classes considered for the fall
o
E-Bay
o
MS Excel Intro
o
Basic Keyboarding
o
Quicken Basic
o
Possible revision of E-Mail classes (combining E-Mail 1 and 2 into
one 6-hour class)
o
Picasa
-
Participation in the Vista task force, planning for new classroom
computers and Vista OS.
-
Planning new curriculum and teachers for Vista classes in
2008.
-
Continue enlisting new teachers, assistants, and curriculum
writers.
I would request that the board begin considering a candidate for
next year’s Training Director as soon as possible in order to facilitate a smooth transition and
include him/her in our planning for Vista classes.
Peter Roll said Class Instructors and lab monitors will be invited
to attend the training program for Vista on July 17 and August 7 and 21.
STANDING COMMITTEES
Social –
The CyberSocial on July 30
th at the Pavilion. Ice cream will be provided by HEB. We need volunteers to
help with clean-up of the Pavilion.
UNFINISHED BUSINESS
2008 Meeting Room requests have been approved except for the location of the Executive Board
meetings. The Board meetings will be held in Meeting Rooms #3 & 4. The final room
assignments will be received on August 1
st.
NEW BUSINESS
The Computer Club budget is required to be submitted to the Charter
Club Governance Committee (Non-sports) at 2pm Aug 2
nd.
ANNOUNCEMENTS
The next Executive Board Meeting will be 9:00 A.M. Thursday, August
7, 2007 at the Sun City Activities Center Meeting Room #1.
The meeting was adjourned at 11:10am
Linda
Walke
Secretary