SUN
CITY
COMPUTER CLUB
EXECUTIVE BOARD MEETING
June 7, 2007, 9:00 aM
Activities Center Meeting Rooms #1 & #2
The Meeting was called to order at 9:00 A.M. by Dick Doane,
President
.
Present
:
Dick Doane, President
Gael Miller, Vice-President
Linda Walke, Secretary
Linda Shanhouse, Treasurer
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Jim Crutcher, Programs Director
Nelda McQuary, Special Interest Groups Director
Peter Roll, Founder
Dick Smith, Past President
Absent
Grady Manley, Training Director
Guest
Communications:
Meredith Mitchell, Webmaster
Approval of Minutes
A motion was made by Gael Miller on June 7, 2007 to accept and
publish on the Computer Club web site, the revised minutes of the May Board Meeting. The
motion was seconded by Linda Shanhouse and passed.
Financial Report
Linda Shanhouse presented the May, 2007 Financial Report. A motion
was made by Peggy Uselton and seconded by Gael Miller to accept the report. The motion
passed. The Financial Report will be filed for audit.
OFFICERS REPORTS
Peter Roll – VISTA –
Peter recommends that a pc be purchased specifically for the purpose
of testing the dual boot process this summer. Classes will be taught in either/or XP or VISTA
for a few months beginning in January 2008. Don Snapp made a motion to accept Peter’s
recommendation. The motion was seconded by Linda Shanhouse and passed by the Board. A
sub-group composed of Dave Hanna, Doug Willoughby and Peter Roll will work on this project.
The leader of this group will be determined by its members.
Jr. Camp – Peter recommended that a light lunch (sandwiches of some kind) be
ordered for those Computer Club members participating in Jr. Camp. It can be eaten in the
Cyber Center while the Camp children are eating in the ballroom. Don Snapp brought the toy
souvenir and showed it to the Board. Don will pick up candy for the Camp people before it
begins.
Gael Miller – Request for a Survey of Computer Club member
s – Gael reported on the review of a request of the type of
computer, OS and software and its edition that was made by some of the teachers. A similar
survey was previously taken at the time membership was recorded. The survey data was of no
help to teachers as it was quickly out of date and not always accurate. Taking the survey was
frustrating to all involved. It was decided that gathering such information at the time of
class registration or via the Weekly Update would be more helpful.
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
COMMUNICATIONS
Director – Dick Doane is continuing his search for a person to fill the position
of Communications Director. The job description is being reconsidered to allow spreading the
individual responsibilities so the work load will not be so heavy on the Director position.
Webmaste
r
and Website Development, Meredith Mitchell – Meredith said he appreciated the
feedback he received from Board members and others of all posted information.
Newsletter – Linda Walke – The Weekly Update preparation and posting will be
resumed by Linda under the direction of Meredith. Thanks were given to those to stepped in to
help during the past several weeks when she was unable to do this job. Doug Willoughby will
teach Meredith and Linda the procedure for posting the Web Portal for posting the update.
CyberCenter, Don Snapp
No report.
.
Membership, Peggy Uselton
The number of club members as of May 31,
2007
2,216
The number of new members who joined in
May
38
The number of new member who have joined in
2007
392
Current membership as a percentage of 2006’s
membership 94%
The New Member Reception was held May 29; approximately 20 new
members attended from the 74 that were invited. Yvonne Davenport has suggested
that we invite any interested members that attend the Beginners SIG to the next Reception. I
will work with her and follow through with her suggestion for the Reception on July 31. I
will also put an invitation in the Weekly Update and in our club home page. Those officers
making presentations are encouraged to shorten their talks.
Peter Roll designed a sign for the New Member Reception. It
was it printed and mounted over Memorial weekend. We will post it near the Atrium for each
meeting.
Programs, Jim Crutcher
The current calendar for the Monday presentations is as
follows
:
June 11
Making XP function like Vista
June 18
Lots of accessories
June 25
Computing on the go
July
2
Holiday
July
9
ProShow
Gold
July 16
Backing up your
data
July 23
TACC Presentation – Ranger Super Computer
July 29
Pavilion cyber
social (No Program)
Listing meeting topics in the
Sun Ray requires a one month lead time.
Special Interest Groups, Nelda McQuary
Mac High Tea and Mac User Group (MUG)
combined their meetings in May.
All other SIG’s had meetings with a total attendance in May of
232. As we expected, attendance was down due to vacations. For the following 3 months
less SIG’s will be meeting each month.
Gael turned in to the CA the meeting room requests for the Computer
Club. A reply should be received by August 1. Gael, Dick S., Dick D. and Don Snapp will
determine the logistics necessary if many meetings are assigned to Meeting rooms #3 and #4.
Reporting attendance at those meetings will be very important to justify the larger rooms.
Training, Grady Manley
May Class Enrollment
Subjects
Classes Enrolled
Basic
Skills
3
28
Graphics
2
13
Mac
3
20
Total
8
61
Class attendance is experiencing a typical summer slump with
teachers and prospective students away to play.
Photoshop Overview
The Web calendar and course description for the PhotoShop Overview
were changed from being a class to being a workshop. This change should prevent
misunderstandings about the need for registration.
Cancelled Classes
Training procedure has been that, when a class is cancelled because
of low registration, it is removed from the calendar. This has led to some confusion.
Cancelled classes will now remain on the calendar and be marked
Cancelled.
STANDING COMMITTEES
Social
– In preparation for the July 30 Cyber Social at the Pavilion, it
was learned that prices between Wal-Mart and HEB are similar. The CA maintenance staff will
have the freezer in place and plugged in 3 to 4 hours before the Social.
Recognition
– Gael reported that the committee of past Computer Club presidents
agreed that a luncheon scheduled sometime toward the end of September seems to be the favored way
of thanking the Computer Club volunteers. He continues to research the options relating to
such an event. Gael made a motion to accept whatever open date for the ballroom that was
available. Jim seconded the motion and it carried. It was learned that t
he only date the Ballroom is available is Saturday Noon, Sept
22. The Ballroom has
been reserved.
SPECIAL COMMITTEES
Jr. Camp – Don
showed the Board the toy being given to Jr. Camp
participants.
Audit – Dick Smith made the motion to accept the 2006 audit made by Clay
Stubbins. Gael seconded the motion and it carried.
UNFINISHED BUSINESS
Increase in Lab hours –
Gael said with the changes made in the location of various meetings,
the lab hours could be increased to include Tuesday and Thursday mornings. This change will
be made beginning in September if there are available monitors.
.
NEW BUSINESS
2008 Computer Club Budget –
The budget is drafted by the President, submitted to the Board for
review and approval then presented to the CA by the end of August.
ANNOUNCEMENTS
Whether the next Executive Board Meeting will be 9:00 A.M. Thursday,
July 5, 2007 or on another day will be announced to the Board via email.
The meeting was adjourned at 10:30 A.M.
Linda
Walke
Secretary