SUN
CITY
COMPUTER CLUB
EXECUTIVE BOARD MEETING
May 3, 2007, 9:00 aM
CyberCenter Meeting Room
The Meeting was called to order at 9:00 A.M. by Dick Doane,
President
.
Present
:
Dick Doane, President
Gael Miller, Vice-President
Linda Walke, Secretary
Linda Shanhouse, Treasurer
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Jim Crutcher, Programs Director
Nelda McQuary, Special Interest Groups Director
Grady Manley, Training Director
Absent
Dick Smith, Past President
Peter Roll, Founder
Guests
Communications:
Meredith Mitchell, Webmaster
Pat Hillcoat, Newsletter & Website Development
Approval of Minutes
A motion was made by Dick Doane on April 20, 2007 to accept by
e-vote and publish on the Computer Club web site, the revised minutes of the April Board
Meeting. The motion was seconded and passed by e-vote.
Financial Report
Linda Shanhouse presented the April, 2007 Financial Report. A motion
was made by Peggy Uselton and seconded by Gael Miller to accept the report. The motion
passed. The Financial Report will be filed for audit.
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
CyberCenter, Don Snapp
Don has ordered the toys to be given to the participants in Jr. Camp.
Membership, Peggy Uselton
The number of club members as of April 30,
2007
2,162
The number of new members who joined in
April
35
The number of new member who have joined in
2007
354
Current membership as a percentage of 2006’s membership
91.9%
The next New Member Reception will be May 29, at 10:00 in the
Atrium. This may be a much smaller group than January or March. No progress on getting
a sign made for the event, but I will keep working on it.
Programs, Jim Crutcher
Tuesday, April 8
th the program committee will meet to firm up the May/June programs and to extend the
calendar through July.
PROGRAM COMMITTEE SCHEDULE
May 7
SIG – Taking better
pictures
May 14
Reliable Medical Advice on the Internet (Willoughby)
May
21 How did you do that
(Bosch)
May
28 Holiday
June 4
Media Conversion of VHS &
8mm (Willoughby, et al)
June 11
Making XP work like Vista (Crutcher)
June 18
Lots of accessories (Bosch)
June
25 Computing on the go
(Crutcher)
July 2
Holiday
July
16 Backing up your data
(John Polich)
July 23
TACC Presentation – Ranger Super
Computer
July
30 Pavilion Cyber
Social
Special Interest Groups, Nelda McQuary
Mac High Tea and Mac User Group (MUG)
will consolidate their meetings in May, because Peter will be
gone. For March the Participation Report only showed MUG with attendance (none for High Tea);
for April the Report only shows High Tea with attendance (none for MUG). Both SIG’s met
separately during these two months.
Web Site Design SIG
has dropped their second monthly meeting date which is the 1
st Tuesday at 1:30. Their regular meeting on the 3
rd Tuesday at 1:30 will continue.
All SIG’s operated very smoothly last month.
Total attendance
– Attendance to SIG meetings in April total 403.
Training, Grady Manley
April Class Enrollment
Subjects
Classes Enrolled
Basic
skills
3
30
Graphics
3
16
Other
4
15
Total
10
61
Classroom Units for XP and Vista
At our last meeting we discussed scenarios for providing both XP and
Vista training for a period of time after we purchase new computers. The prevailing sentiment
at that time seemed to be to keep the old units with the new ones at each workstation and switch
peripherals as needed for the different classes. After our meeting I was told that this was
not feasible. Peter Roll continues to work on the option of dual booting.
Class Cancellations
We have had some instances when a class was cancelled (due to small
enrollment), but someone showed up for the class. Our cancellation procedure provides that
anyone who is enrolled for a cancelled class will be notified by e-mail. Others, not
previously registered, have shown up in hopes of getting into the class. To try to alleviate
this problem I have requested that cancelled classes remain on the calendar (rather than being
removed) with a Cancelled notion after the class entry, and that e-mails sent to registered class
members be sent with a delivery confirmation request. These new procedures have been put into
effect.
Monitor Assistance before Class
Situations often arise, when a class is scheduled during the time
the Lab is closed, that a monitor would be a valuable resource in the Lab. Two such
situations are:
-
Provide assistance when class members sign in. Many students
forget, do not know they need to sign in, or don’t know how!
-
Be available for class registration. Sometimes a member who
has not registered will show up for a class hoping there might be room, and often the members
of the class would like to register for a later class while they are there.
I would request that we consider providing a monitor in the Lab for
30 minutes before each class that is offered during the time the Lab is closed (Under the present
Lab schedule, that would involve classes on M,F afternoon and T,Th morning) After the class
is started, the monitor is free to leave. Since the extension of Lab open hours is being
considered, this request is on hold for the present.
COMMUNICATIONS
Webmaster, Meredith Mitchell – Meredith reported that things were going smoothly
for him. He has not received the Minutes of the April Executive Board meeting. They
will be posted on the webpage as soon as they are received.
Newsletter – Linda Walke – Linda is without email for the next week. Changes
or announcements for the Weekly Update for next week will need to be given to her directly.
Hopefully this will be a temporary situation.
Website Development – Pat Hillcoat – Pat will have a different email address while
she is not in the USA. Her email address will be changed with the CA so she will continue to
work on the project while away.
STANDING COMMITTEES
Recognition
– Gael reported that a luncheon scheduled sometime toward the end of
October seems to be the favored way of thanking the Computer Club volunteers. He continues to
research the options relating to such an event.
VISTA – Peter sent to the Board an email summary of the work being done on this
project.
Social – Dick Doane expressed thanks for those who contributed to the Monday Cyber
Social. The next Social is scheduled for July 30
th. Plans cannot be made for it until more information is known about the options
for providing refreshments (in view of the fact there will be a new caterer by that time).
SPECIAL COMMITTEES
Jr. Camp –
The Lab will be closed June 21
st and June 28
th, the days the Jr. Camp will be using the room. At this point, a leader for the
Computer Club days of Jr. Camp is still needed.
Audit – This report is on hold until Dick Smith returns.
UNFINISHED BUSINESS
Update on Lab Computers –
Lab Computers L-4 and L-6 have VISTA on them. L-7 has the Beta
version of Vista. This is expected to continue to work until the end of May. L-12 has
been upgraded. A motion was made to authorize Doug Willoughby and Dick Smith to investigate
the feasibility of either replacing the processor on L-13 or replacing L-13 by Don Snapp and
seconded by Linda Shanhouse. The motion passed.
Slide Scanner – Doug Willoughby is going to test a Cannon 600 series scanner with
slide accommodation to see if it will be satisfactory as a replacement to the current Minolta Slide
Scanners. The Cannon will be Doug’s. He will report his results.
Extension of Lab Open Hours –
It was agreed to table this discussion until later as the demand for
additional lab hours will not be great until September.
.
NEW BUSINESS
Software Upgrade Request
– A motion to upgrade the CS-2 to CS-3 was made by Gael Miller and
seconded by Nelda McQuary. The motion carried.
2008 Meeting Calendar –
The CA requires the meeting room requests for 2008 be submitted on
June 4
th. This year each club must list the place, time and meeting size
. A second and third choice must also be listed. Gael was asked to
coordinate the list for the Computer Club. Nelda will send out a copy of the required form to
the heads of the SIGs. As in the past, the request from each club will be time stamped and
considered in that order. In anticipation of changes in how the Computer Club’s space is
used, Dick Doane reserved Meeting Rooms 1 & 2 on the first Thursday from 8- 12 for the rest of
2007. The Executive Board Meetings will be held in those rooms.
ANNOUNCEMENTS
The next Executive Board Meeting will be 9:00 A.M. Thursday, June 7,
2007 at the Sun City Activities Center Meeting Rooms #1 & #2.
The meeting was adjourned at 10:38 A.M.
Linda
Walke
Secretary
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