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SUN
CITY
COMPUTER CLUB
EXECUTIVE BOARD MEETING
FEBRUARY 1, 2007, 1:40 PM
The Meeting was called to order at 1:40 PM. by Dick Doane,
President
.
Present
:
Dick Doane, President
Gael Miller, Vice-President
Linda Walke, Secretary
Linda Shanhouse, Treasurer
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Jim Crutcher, Programs Director
Nelda McQuary, Special Interest Groups Director
Dick Smith, Past President
Peter Roll, Founder
Absent
Bill Buppert, Communications Director
Grady Manley, Training Director
Approval of Minutes
A motion was made by Dick Doane on January 14, 2007 to accept by
e-vote and publish on the Computer Club web site the revised minutes of the January 4, 2007 Board
Meeting. The motion was seconded and passed by e-vote.
Financial Report
Linda Shanhouse presented the January 2007 Financial Report. A
motion was made by Gael Miller and seconded by Peter Roll to accept the report. The motion
passed. The Financial Report will be filed for audit. It was noted that the financial
reports will now show the Reserve Payment and Reserve Pay Back.
OFFICERS & DIRECTORS
Annual Meeting and Luncheon
- The Sun City Texas Computer Club annual meeting was held in the
Sun City Ballroom on January 29, 2007 at 1:30 PM. The event was rescheduled due to the ice
storm on Jan. 15
th. 292 Club members and guests attended the traditional hamburger buffet.
Sodexho caterers did a near perfect job; serving all within seven minutes of the 1:30 PM opening
time.
Following the luncheon, President Dick Smith called the meeting to
order and presented a Power Point review of the past year’s activities and highlights.
Special thanks were given to all instructors, mentors and system administrators. Retiring
officers, Dave Hanna and Rex Davenport were acknowledged for their service. Officers for 2007
were introduced to the members as their photos were displayed when they came to the front.
President, Dick Smith, turned the gavel over to incoming president, Dick Doane, who presented
future expectations for the Club. Door prizes were awarded by the drawing of ticket
stubs.
The meeting was adjourned at 3:00 PM.
Summary of the Planning Session
The session began at 9:00 AM on February 1, 2007. Those present were the SCTX Computer Club
Executive Board (Bill Buppert and Grady Manley – absent) and Dave Hanna, Pat Hillcoat, Meredith
Mitchell and Darrylin Coleman
A
task force headed by Pat Hillcoat and Peter Roll will continue to work on the
Second Generation Website issues.
Pat Hillcoat and Peter Roll will address the situation of the Computer Club
Newsletter and mailings sent to members.
Darrylin Coleman and Peter Roll will work out a proposal for the
forums to be used on the new website.
Windows Vista may require replacement of some of the Lab equipment.
There was a review of the
Budget Reserve Fund procedure and how it will affect the Computer Club
budget.
Volunteer Recognition Program – Gael Miller continues to work on this
program.
Food Service in Sun City – because the decision has not yet been made about
awarding contracts for food service, any need for catering by the Computer Club is on hold.
Unwritten Policies – Peter Roll reviewed some of the guidelines that had been
informally followed by the Computer Club. Generally they revolved around the fact that the
Computer Club workers were unpaid volunteers providing services to the members of the Sun City
Texas Computer Club and working under the precept of respect, consideration, cooperation for the
enjoyment of all.
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
Communications, Bill Buppert
Bill Buppert was not available for the Annual Planning Meeting or
the Executive Board meeting. It was acknowledged that he has worked hard on the Second
Generation Web site during this past month. The Executive Board thanks him for his work.
CyberCenter, Don Snapp
The printer used for Class registration has been acting up.
Dick Smith installed one of the spare printers. Unless he can find drivers, etc., it appears
that the old HP 820 (contributed by the Baumann’s) will be biting the dust after a number of
years of dedicated service.
Don explained the need to acquire a cart similar to the one used for
Memberships and install it in place of the Sign-in table. The current table is
awkward for all the things that are done at that workstation. It is a Bretford unit.
Gael Miller made a motion to allocate $300 for the purchase. The motion, seconded by Nelda
McQuary was passed.
He acquired a 15" monitor for use by the Mentors when making house
calls. A PS2 keyboard and mouse are also available. Don will be checking on
connectors to convert them to USB units when necessary.
Tina allowed the installation of 2 holders for signs in the Lobby of
the Activities Center. They are available for anyone's use for meetings held in the
building.
Membership, Peggy Uselton
The number of club members as of January 31,
2007 1,842
The number of new members who joined in January, 2007
192
We now have
78% of 2006’s
membership.
On January 27
th, I sent more than 800 “reminder” email messages to those 2006 members who had not yet
renewed. This week we have had a flood of members rushing to pay their dues!
I sent 237 invitations for the New Member Reception, and we had a
full Atrium (approximately 110) on Tuesday, January 30, for a very successful reception. I
propose that we continue beginning the receptions at 10:00 AM.
Peggy explained that the desk on which the Admin computer sits is
very rickety with the keyboard in a malfunctioning drawer. The motion to replace the desk was
made by Don Snapp and seconded by Dick Doane. The motion was passed.
Programs, Jim Crutcher
The Monday programs during the past month were:
January 8: Beg SIG --
Tips on e-mailing (Yvonne Davenport
January 15: Snow day!!
January 22: Turbo Tax (Jim
Chapman)
January 29: Annual meeting and
Luncheon
The planned programs through the end of April are:
February 5: Genealogy (Sylvia Nimmo)
(will use her laptop)
February 12: Astronomy via Your Computer (Bob
Kissner)
February 19: How Did You Do That? (John
Bosch)
February 26: A Forum for Sun City resident inputs
(Evelyn Fox)
March 5:
“Advanced Googling” (Ruth Lehman)
March 12:
Notebooks(Steve Belt, VP Dell Computers) *see
below
March 19: How did you do
that? (John Bosch)
March 26
Experiences with Vista
April
2: Selling on E-Bay (Nancy
Strayer)
April
9: Quicken (Jim Chapman)
April 16:
Help – how to find it and use it (John
Bosch?)
April 23: Care
and Cleaning of Your Computer
April 30:
Cyber Social – program on lab facilities
* Steve Belt sent a message saying he had to go out of the country
on a business trip. I will try to reschedule him at a later date.
Special Interest Groups, Nelda McQuary
New Sign-In Procedures for SIG’s
Meeting Outside the CyberCenter Meeting Room –
Don Snapp and
Dick Smith have done a terrific job in getting the sheets prepared and placed in designated folders
and in providing the signs to direct members to the proper location of the meeting. The names
of those attending the meetings are manually entered into Siggie. Thank you both. The
January attendance reflects this, as the number recorded was larger than for any month last
year.
SIG Leader Meeting, February 7
th, 10:00 a.m., Meeting Room -
Pat Hillcoat wants to meet with the SIG Leaders, and suggested this
meeting, to evaluate ways to leverage our communication to members in order to ensure that
ideas and announcements in the Newsletter, SIG Description, and SIG Web Pages are consistent
and up-to-date. All Board Members are invited to attend.
Media Conversion SIG -
Nelda
asked if Media Conversion should actually be under the SIG
umbrella. At Monday's presentation it was listed as a stand-alone. It does not operate
the same as a regular SIG. After discussion it was agreed that it was more like a workshop
than a SIG. There is an acknowledged problem with members who sign up for the different Media
Conversion Workshops not being contacted. Nelda is discussing with Doug how this could be
corrected. More trainers and better follow through are needed.
Total attendance
– For the month of January, 337 attended all SIG’s with Quicken,
Hardware & Technology and MUG not meeting because of the ice storm. There was much
interest in SIG’s expressed in the New Member Orientation this on January 30
th.
Training, Grady Manley
No report
STANDING COMMITTEES
Annual Audit
– Linda Shanhouse will meet with Clay Stubbins to review the
documents required for the annual audit.
Mentor
Help Calls
– Darrylin Coleman submitted a 12 page report on Mentor Help
Requests for 2006. In summary, the 40 Mentors have posted 823 times beginning February 2,
2006 through January 31, 2007. Since April 30, 2006, 187 online Mentor Requests were
submitted. There have been 1,756 house/phone calls during the past year. Now, the
Mentors and SA functions have been combined. There will be monthly Kaffee Klatch meetings
beginning February 6, 2007.
SPECIAL COMMITTEES
Request for training from Georgetown Housing
– There are 5 volunteers who will participate in the training.
They have agreed to present a training program loosely based on the Computer Club’s introductory
classes. The training is scheduled from 10:00 – 11:00 AM for six weeks.
NEW BUSINESS
A motion to purchase 10 copies of
Introduction to Windows Vista for not more than $250 was made by Gael Miller and seconded by
Nelda McQuary. The motion passed. Peter Roll will make the purchases. Peter Roll
made the motion to purchase 2 copies of the software program
Vista Home Premium Edition at no more than $300. Linda Shanhouse seconded the
motion. The motion carried.
ANNOUNCEMENTS
After attending the Microsoft Associates meeting, Peter Roll will
report back to the Board.
Due to several Board members planning to attend the Microsoft
Partner’s Meeting in Austin, there will be no Executive Board Meeting scheduled for March 1.
Any necessary business will be conducted by e-mail.
The next Executive Board Meeting will be 9:00 A.M. Thursday, April
5, 2007 at the Sun City CyberCenter Meeting Room.
The meeting was adjourned at 3:06 P.M.
Linda
Walke
Secretary
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