SUN CITY COMPUTER CLUB
EXECUTIVE BOARD MEETING
August 3, 2006, 9:00 aM
CyberCenter Meeting Room
The Meeting was called to order at 9:10 A.M. by Dick Smith, President.
Present:
Peter Roll, Founder
Dick Smith, President
Linda Shanhouse, Treasurer
Dave Hanna, Communications Director
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Rex Davenport, Programs Director
Grady Manley, Training Director
Linda Walke, Secretary
Gael Miller, Past President
Absent
Nelda McQuary, Special Interest Groups Director
Dick Doane, Vice President
Guests
Janice Manley
Approval of Minutes
A motion was made by Dick Smith on July 25, 2006 to accept by e-vote and publish on the Computer Club web site the revised minutes of the July 6 Board Meeting. The motion was seconded and passed by e-vote.
Financial Report
Linda Shanhouse presented the July, 2006 Financial Report. A motion was made by Don Snapp and seconded by Rex Davenport to accept the report. The motion passed. The Financial Report will be filed for audit.
Highlights of July's financials:
Linda will ensure the CA Quarterly Financial Report has been submitted.
Since no billing has come from the CA for some time, it is expected it will come in a batch.
Income: Special Projects: reimbursement from CA for Junior Camp candy& pens $161.52
Expense: Software: Value Line $538.00
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
Communications - Dave Hanna
Media Conversion – The slide scanning and audio conversion seems to be running smoothly and meeting the needs of the members. Movie conversion seems incomplete. It is such a complex procedure the orientation program cannot answer all possible questions. Approaches to help members wanting to work with movies included: conducting a class, adding a mentor request for help form, and adding a fact finding question on the topic on the weekly bulletin. A study group was formed to propose solutions to the problem. Nelda McQuary, Dick Smith, Janice Manley and Dave Hanna agreed to participate in the group that will include others who have been active in managing the Media Conversion effort.
Address problems with the Mentor Help Request Form – The submissions go directly to the Mentor pool, but only if the submitting member uses the email address that is in their member record. All others are initially rejected then are manually accepted by Darrylin Coleman. It was set up this way to protect mentors from being open to nuisance SPAM. At times, members may not be able to send the request from their own email or may not have email set up. If the situation was known and understood by the members, they would not be upset by the initial “rejected” message. A section has been added to the Web site explaining this process.
CyberCenter - Don Snapp
Meeting – Monday 7th – It was decided to hold the weekly bulletin for one day to determine the electronic readiness of the new Ballroom for the Monday meeting.
Purchase of New AV cart – Don explained that a 2nd AV cart would need to be purchased to uses exclusively for Computer Club programs in the Ballroom. It has not been determined if there is an appropriate storage area for the cart.
Membership - Peggy Uselton
The number of club members as of July 31, 2006 2,052
The number of new members who joined in July, 2006 51
The total number of new members who have joined in 2006 442
We now have 101.8% of 2005’s membership.
The membership count was slightly off as a result of a bogus member record having been entered during Lab Monitor training. This record will be removed and the tally reconciled.
A New Member Reception is scheduled for Aug. 29, in Meeting Rooms 3 & 4. If the Kiwanis Club meeting will be held in the Ballroom that day, it might make it possible to move it the Atrium. We will be sending out invitations to more than100 new members on August 15th. Dick will verify the Atrium availability.
Programs - Rex Davenport
Aug 7: “Why are Macs so Great?”
Aug 14: Cox Migration to Suddenlink
Aug 21: ‘How Did You Do That” (John Bosch)
Aug 28: “Computer Forensics” (Steven Gibson)
Sept 4: Labor Day – No Meeting
Sept 11: Cavalcade of Classes (Grady Manley)
Sept 18: “How Did You Do That” – History of Computers (John Bosch)
Sept 25: Servicing Your Computer (Gael Miller)
Oct 2: Servicing Your Computer (Gael Miller)
Oct 9: Speaker (Jane Greig)
Oct 16: “How Did You Do That” (John Bosch)
Oct 23: Holiday Printing (tentative)
Rex expressed a hearty thanks to the set-up (and break-down) crew that was able to make the programs held in the Atrium a success.
Training - Grady Manley
Classes and Enrollment for June
Classes Number Total Enrolled
Basic Skills 5 40
Graphics 3 20
Mac 2 10
Total 10 70
Grady would like to publicize class offerings by including something in the weekly bulletin such as a spotlight of a coming class, enrollment procedures, class schedule access on the website or a brief bio of a teacher.
An advisory committee is still working with Grady on a way to certify members for enrollment for more advanced classes.
Grady asked Janice to summarize the results of the phone survey of students registered for classes at the time the survey. Janice reported that she was able to obtain replies from 49 of the 51 registrants. The survey showed that the training program is continuing to attract new students. The overwhelming majority was satisfied with and had no problems with the registration procedure.
Grady asked for a clarification of the policy concerning persons auditing classes. The long practiced procedure was to allow class audit once a member has taken the class, based on approval by the instructor and availability of space in the class room. Instructors and Classroom Assistants may audit classes on the same basis. It was agreed to let this procedure stand.
Special Interest Groups – Nelda McQuary
In addition to the five SIG’s that had reported that they would not be meeting in July and August, three others did not meet during July.
· AOL – did not meet in July and will not meet in August.
· Hardware & Technology – did not meet in July; it hasn’t been determined yet if they will be meeting in August.
· Mac Kaffee Klatch did not meet in July, because their meeting date was on July 4th.
This dropped the total attendance to all SIG’s, (from those that signed in) to 94 for the month of July.
Nelda will establish a definite line of communication for SIG Leaders to report any meeting changes to her so that the Meeting Calendar and the Web-Page will always be current and accurate.
NEW BUSINESS
Purchase of 2-level tables and a laptop – Gael reviewed the requirements by the CA for the method of recording replacement of equipment that is in the inventory. The CA has a reserve fund set up to cover this equipment.
Don then reviewed the need for a new laptop computer and from four to six 2-level tables for the classroom and lab. Don will verify the exact measurements of the tables needed. A motion was made by Gael and seconded by Peggy to replace these tables and purchase the laptop. The motion passed.
Requests for Computer Club replaced computers – Both the Woodshop and the Bridge Club have asked for computers which are no longer of any use to the Computer Club. In discussing the objectives of these two groups, it was unclear if they understood how helpful our old, outdated equipment would be. Dick Smith will talk with each group about their computer needs.
OTHER BUSINESS
Monday Meeting Ride/share – After a discussion, it was decided there are services and methods outside the Computer Club that can provide rides to members without transportation. However, the idea may be mentioned on the weekly bulletin to see how much interest there is and if someone will come forward to coordinate such a program.
System Data Cleaning – There are requests from members who are going to gift their computers to have help in clearing personal data. Sometimes Mentors have software programs that will do a reasonable job. This will be a question asked of Steve Gibson when he does the “Computer Forensics” program.
The next Executive Board Meeting will be 9:00 A.M. Thursday, Sept. 7, 2006, at the Sun City CyberCenter Meeting Room.
The meeting was adjourned at 11:00 A.M.
Linda Walke
Secretary
Minutes accepted on August 11, 2006 by e-Vote.