SUN CITY COMPUTER CLUB

EXECUTIVE BOARD MEETING

October 6, 2005 , 9:00 aM

CyberCenter Meeting Room

The Meeting was called to order at 9:00 A.M. by Gael Miller, President .

Present :

Peter Roll , Founder
Gael Miller, President
Dick Smith, Vice President
Linda Shanhouse, Treasurer
Dave Hanna, Communications Director
Don Snapp, CyberCenter Director
Peggy Uselton, Membership Director
Rex Davenport, Programs Director
Joe Razek, Training Director
Doug Willoughby, Special Interest Groups Director
Linda Walke, Secretary

Agenda Changes – None

Guests - None

Approval of Minutes

A motion was made by Gael Miller on September 4, 2005 to accept by e-vote and publish on the Computer Club web site the minutes of the September 1, 2005 Board Meeting. The motion was seconded and passed by e-vote.

Financial Report

Linda Shanhouse presented the September 30, 2005 Financial Report. A motion was made by Doug Willoughby and seconded by Rex Davenport to accept the report. The motion passed. The Financial Report will be filed for audit.

DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL

Communications, Dave Hanna

Gene Uselton is now handling all email communications with members.  This includes maintaining an up-to-date email list of all members as well as several SIG mailing lists. Gene is also editing and distributing the Weekly update email. His title is Communications Assistant. We left "email" out of the title since he also does some Web related functions and he will serve as back-up Webmaster. Gene’s agreeing to take over these tasks is very much appreciated.  It will leave Dave more time to take care of the Web site.

The availability of the server that is part of the new CA Web hosting system has been delayed until January, 2006. The CA wanted to wait until after the September funds are available to determine the timing of this change. We may need to move the Club Web site to a new host server before the CA system server is ready. Dave will discuss alternatives with Peter if they are necessary.

CyberCenter, Don Snapp

The holiday closing schedule is projected as follows:

Thursday, Friday, Saturday & Sunday; November 24, 25, 26, 27th.

Friday, Saturday, Sunday & Monday;  December 23, 24, 25, 26th.

Friday, Saturday & Sunday; December 30, 31, Jan 1st. 

Reopen lab Monday, January 2nd.

Three notices

The three notices are in preparation for the big November 1 date of action.

1) 2006 Class Fees – The phrase “Most cost $10” was removed

2) Annual Luncheon – Will read, “On sale Tuesday, November 1 st to Club Members

3) Annual Luncheon (for Lab Monitors) – Will read “A Club member may purchase tickets for non-members of the household”. The last sentence will read “Classes and meal ticket payments go in the class drawer.

Open Lab Usage Report

Caroline replicated a report she prepared several years ago listing the usage for all members in the current Sign In Table.  It consisted of 14 pages and represented 1488 members signing in for open lab from Jan 1st till October 4.  The first 4 pages were printed and were available at the meeting.  156 members were in the lab 10 or more times. 7 members were in the lab 99 or more times.  It is a revealing report of where our 1800+ members are hanging out.

PA System in the Atrium

Don reviewed the various impediments to setting up the PA System in the Atrium in a practical, easy way. By using equipment supplied by Tina and purchasing a wireless headphone mike for $75 and a lavalier mike for another $75 he feels we will have an adequate set up to service the meetings in the Atrium. A motion was made by Doug Willoughby and seconded by Dick Smith to purchase the headphone and lavalier mikes. The motion passed. The group agreed with Don’s proposal to keep the headset in the lab and use it for our meetings and store the lavalier mike with the unit in the Atrium for use by others.

Membership, Peggy Uselton

The number of club members as of September 30, 2005 1,809

The number of new members who joined in September, 2005 33

The total number of new members who have joined in 2005 471

We now have 106.3% of last year’s membership.

Between now and November 1 st, Lab Monitors will encourage those not needing immediate mentor help or enrolling in a class to wait until after Nov 1 st to pay 2006 dues.

Peggy reported being short $10 for the membership dues for September. Don found $10 extra in the change bag. It was agreed to relocate the $10 to membership.

Programs, Rex Davenport

The Monday programs through December are as follows:

Oct 3: SIG

Oct 10: Greeting Cards (Maryann Melton)

Oct 17: Precision Camera

Oct 24: Create Personal Website (John Bosch)

Oct 31: Show & Tell (printing) Cybersocial

Nov 7: SIG

Nov 14: Freebies (John Polich)

Nov 21: Printing (Mike Shiflet)

Nov 28: Buying on the Internet (Nancy Strayer)

Dec 5: SIG

Dec 12: Annual Meeting

Dec 19: Netiquette (Barbara Resnick)

Dec 26: No Meeting

Rex expressed his concern that not enough people had signed up for table space for the Show and Tell program on Oct 31. He requested those present to encourage more participation.

Training, Joe Razek

September was a good month. The results are:

CLASS ENROLLMENTS FOR SEPTEMBER

Introduction to the PC 101 10

Introduction to the PC 102 8 Windows 101 Introduction 7

Windows 102 Files/Folders 10

Spreadsheets 101-Excel 8

Mail Merge 4

Digital Cameras 10

Photoshop 101 8

PhotoShop 102 9

ProShow Gold 101 2

Mac-Address Book/Mail 101 4

Mac-Address Book/Mail 102 2

iTunes 4 _ 5

Total 87

Mac-Word Processing 102 was cancelled due to a lack of students.

Joe reported Photoshop 101, of course, filled immediately and the new genealogy Course (Genealogy-Compiling and Printing) is almost full. We have cancelled Intro to PC 102 and Windows 101 due to lack of students. The other courses offered so far have only 2 or 3 people signed up, except for Quicken-- which had no students as of last Monday.

Besides getting more of our 1,800(?) members to take our courses, our biggest problem, as usual, is attracting and keeping instructors. Grady Manley will take over Nancy Alexander’s course and Mary Anne Mallory will take over Windows 103 from Myrna. However, we need someone(s) to take over Myrna’s other courses.

The group discussed the low enrollment saying it might be attributed to new members with more computer knowledge; time of the year; member’s shift of interest. Classes offered and interest expressed needs to be continually examined.

Special Interest Groups, Doug Willoughby

All SIGs began their regular meeting schedule in September after some stopped meeting for the summer.

Bruce Cottrill made a special effort to get more interest in the AOL SIG and had 15 in attendance. Gene Uselton has resigned as Hardware & Technology SIG Leader to devote his time to his new position as Communications Assistant. We thank Gene for his leadership of the SIG.

Doug will be exploring the interest in two new SIGs in October. On the 4th EBay SIG met with 26 in attendance. On the 14 th the Website Design SIG will meet. 

Nelda McQuary and Malay Sarkar are working on procedures to do VHS tape capture and editing using Adobe Premier Elements. There have been problems using and writing procedures for three other programs that we had installed. Hopefully we can begin giving workshops soon using the new procedures. 

  UNFINISHED BUSINESS  

Notices of the November 21 st officer election have been posted. The vote will be by email only. The nomination committee is made up of Gene Uselton, Charley Melton and Jan Miller.

Plans for the Annual Meeting on Dec. 12 th are in place. Possible prizes to be used for the drawings were discussed. It was decided that four 256 MB Flash Memory Drives would be purchased for that purpose. A method other than stickers on chairs should be used to indicate the winners of the table decorations.

The installation of the Atrium Screen is scheduled for October 11 th. After it is complete it must be approved by the Grounds Committee .

The title of this position has been determined to be Communications Assistant. A job description is being drafted.

NEW BUSINESS

A satisfaction survey will be available on line through the Community Association beginning Nov. 1 st. It will be a short multiple choice survey. Those residents without computers will be able to pick up the survey at the CA office or fill it out online in the CyberCenter. This is a service being done by the club for the CA.

This position will act as a back up and assistant to the Training Director. The Coordinator would not be on the Board, but could help in annual planning and other duties needed by the Training Director. A job description is being worked on.

The Wildlife Management Committee has asked to use the CyberCenter Meeting Room facilities after hours to tabulate their recent survey. Peter Roll will represent the Club at their Oct. 17 th 6 PM work session. Don Snapp will do the same at the 3 PM work session on Oct. 19 th.

These three documents were carefully reviewed by the Board. After considering the resulting totals based on membership fees of $10 for the first household member and $5 for the second and an estimated membership of 2,000, a motion was made by Don Snapp to accept the change in the dues schedule and the 2006 budget based on these changes and the Five Year plan as presented and seconded by Peter Roll. The motion passed.

OTHER BUSINESS

 2006 Meeting Capacity Planning

Doug brought up the concerns about the limited seating available for the Monday meetings once they are moved to the Atrium. Plans must be made for the Polices and procedures to be followed when over flow crowds show up. It is expected the Atrium will be used for the Monday meetings for a minimum of 6 months beginning in January. Possible alternatives will be explored by Doug, Rex, Gael and Charlie in a called meeting.

News and Views Broadcast

A short segment featuring the SC PC Club will be broadcast on Oct. 10 th, Nov 14 th and Dec. 12 th at 11AM, 2PM and 6 PM .

The next Executive Board Meeting will be 9:00 A.M. Thursday, November 3, 2005 , at the Sun City CyberCenter Meeting Room.

The meeting was adjourned at 11:34 A.M.

Linda L. Walke
Secretary

Date of approval: October 10, 2005

Posted 10/11/05