SUN CITY COMPUTER CLUB
EXECUTIVE BOARD MEETING
May 5, 2005 , 9:00 AM
CyberCenter Meeting Room

The Meeting was called to order at 9:00 A.M. by Gael Miller, President .

Present :

Nancy Alexander, Secretary
Rex Davenport, Programs Director
Dave Hanna, Communications Director
Gael Miller, President
Joe Razek, Training Director
Peter Roll , Founder
Linda Shanhouse, Treasurer
Dick Smith, Vice President
Don Snapp, CyberCenter Director
Peggy Uselton , Membership Director
Doug Willoughby, Special Interest Groups Director

Agenda Changes - None

Guests - None

Approval of Minutes

A motion was made by Doug Willoughby and second by Rex Davenport to accept the minutes of the April 7, 2005 Board Meeting. The motion passed.

Financial Report

Linda Shanhouse presented the April 30, 2005 Financial Report. A motion was made by Peggy Uselton and seconded by Rex Davenport to accept the report. The motion passed. The Financial Report will be filed for audit.

A $100 contribution was received by a member in appreciation for Doug Willoughby’s expertise as a mentor. This will be reflected in next month’s financial report.

DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL

Communications, Dave Hanna

Neil Sapper will have a Monday program on Blogging. The Board members will ask questions after the presentation. With more knowledge, the Board can make a decision on whether Blogger Software is something the Club should consider.

CyberCenter, Don Snapp

It was agreed that the Board should recognize Mary Ann Melton on her long tenure in maintaining the bulletin board for the CyberCenter. The President will prepare a letter to Mary Ann to express our thanks for her work and in showing us how well the bulletin board can contribute to the ambiance of the CyberCenter. An award will be presented at a Monday meeting. An announcement will be made at the meeting to recruit a replacement.

The petty cash drawer needs more change money as members are paying with $20 bills. It was agreed that an additional $10 would be added to the petty cash drawer in order to facilitate making change.

The discussion on the Atrium screen was deferred to New Business.

Membership, Peggy Uselton

We had 1,557 members as of April 30, 2005 , which is 91.5% of last’s year’s membership.

The next New Member Reception is scheduled for May 24, in Meeting Rooms 3 and 4, at 6:30 p.m. Invitations will be sent on May 10 and reminders on May 21. Cookies and punch will be served at the reception.

Peggy is sending the welcome letters to new members from her home computer.

She will set up a separate account which will identify the e-mail as computer club membership.

Programs, Rex Davenport

The Monday programs scheduled through August 2005 were discussed.

The “experts” will get questions in advance in addition to questions from the floor for the June 20 Ask the Experts forum.

Ray Wright has suggested a presentation on identity theft with a speaker from the Attorney General’s office. The Training Director will be involved in this also since it may lead to future training courses.

Step by step teaching presentations will begin in August. Topics will be announced.

Training, Joe Razek

April was a fair month as shown by the attached class enrollments. Instructors are needed for Introduction to the PC 102 and Windows 101. Joe will contact the instructors whose current classes are not being made or have been cancelled to see if they are interested in either of these slots. A request for new instructors will be announced at the next New Member Reception.

Special Interest Groups, Doug Willoughby

All SIG’s continue to run smoothly.

KaffeeKlatch and Genealogy SIG have been scheduled into the Club meeting room as attendance has not warranted scheduling other meeting rooms.

Media Conversion: audio and slide equipment usage has fallen off as the bulk of conversions appear to have been completed. Workshops will still be held as new persons sign up. Equipment scheduling will continue and no additional open lab hours for conversion will be scheduled. More training is needed on movie editing as 25-30 members have transferred movies to their hard drives and do not know how to put it on a DVD.

First Monday SIG meeting in June will be turned over to a product presentation of the SecureClean Program.

UNFINISHED BUSINESS

• News & Views update – Dick Smith has a meeting next Thursday on this.
• Inventory - Peter Roll took an inventory and determined a $73,000 valuation. The acquisition value and replacement value are about the same. He sent a draft and final version to Ann Dodson, but she says the CA only needs this report yearly and not quarterly. The inventory is valuable to the Club for insurance purposes. Peter will talk to the Finance Committee on the insurance valuation.
• Website – Peter Roll met with three representatives of PrismNet regarding web hosting. Attached to the minutes is a copy of the price quote for web hosting and e-mail accounts. The total, including tax, is $81.19, less a 10% senior discount.

The server we are currently using will be replaced in the future; however, PrismNet will temporarily continue with our server at the stated price on a month to month basis until we decide if we want a contract using their new equipment.

A motion was made by Peter Roll to authorize in the interim to pay $81.19, less a 10% senior discount, to PrismNet for web services beginning in April on a month to month basis until we move the service to another location. The motion was seconded by Rex Davenport . The motion passed unanimously.

NEW BUSINESS

• Atrium Screen - Lane Bostick sent an architect’s sketch of the new screen location. The Club had initially asked for the screen to be four feet above the floor but it appears from the sketch that it will be two to three feet above the floor. Workman Group, a contractor working with STG, placed a preliminary estimate of $3,500 to $5,000 for total work for the proposed move.

Peter Roll made a motion that based on an acceptable design, the Club would pay 50% of the cost up to $2,500 to move the Atrium Screen. The motion was seconding by Doug Willoughby. The motion passed unanimously.

• Officer e-mail contacts – It was agreed that there should be a web master contact who can direct e-mails to officers and directors. The public would not see the e-mail address as it would be concealed with Java Script. Dave Hanna will set this up on the Home Page and on the page where officers and directors are listed. Dave will forward the e-mails to the appropriate person.

OTHER BUSINESS

The next Executive Board Meeting will be 9:00 A.M. Thursday, June 2, 2005 , at the Sun City CyberCenter Meeting Room.

The meeting was adjourned at 11:15 A.M.

/s/ June 2, 2005

Nancy Alexander __________________________

Secretary Date of approval