SUN CITY COMPUTER CLUB
EXECUTIVE BOARD MEETING
March 3, 2005
SUN CITY CYBERCENTER MEETING ROOM

The Meeting was called to order at 9:00 a.m. by Gael Miller, President.

AGENDA CHANGES – None

APPROVAL OF MINUTES

Linda Shanhouse moved that the minutes of the February 3, 2005, meeting of the Board, as corrected, be approved. Doug Willoughby seconded, and the motion was approved unanimously.

FINANCIAL REPORT

Linda Shanhouse presented the February 28, 2005, Financial Report. During discussion, Gael Miller noted that the Computer Club is over budget with new software purchases and almost up-to-budget with new computer systems. A motion was made by Peggy Uselton, seconded by Joe Razek, to accept the February 28, 2005, Financial Report as submitted. The motion carried.

Doug Willoughby will work with Linda Shanhouse to develop a spreadsheet that includes the entire Financial Report rather than multiple sheets.

DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL (REPORTS ATTACHED)

Communications – Dave Hanna

Dave Hanna pointed out that although Cox is the leading ISP among Computer Club members, Verizon’s numbers are rising. June is the deadline for Cox subscribers to convert to Cox.net. Peter Roll said that the Lab computers will not convert to Cox.net. The Computer Club’s account is a commercial, VIP account, and Cox is not moving commercial accounts from Tyler to Atlanta.

Dave stated that domain names must be renewed in March. He has called Mr. Oswald with Cox three times to renew this, and he will continue trying to contact him.

Membership – Peggy Uselton

Peggy Uselton reported that the Computer Club had 1,423 members as of February 28, 2005. This is 83.6 percent of last year’s total membership. Welcome letters were sent to new members who joined the Club in February. Dave Hanna mentioned that a Club member’s ID number never changes.

Programs – Rex Davenport

Rex Davenport reported that programs have been planned for the next three months. Some new presenters have been enlisted. Attendance at the Monday meetings has been good: 150 – 300 attendees.

Training – Joe Razek

February was a good month for most classes, Joe Razek reported. Most were filled or close to being filled. But attendance is starting to slow a bit in March. The March calendar might have been a bit ambitious. The Training Department is starting to use the revised course numbering system. Lower level classes are in the 100’s, and higher level classes in the 200’s.

Regarding the controversy over the default resolution of monitors in the classroom, Joe asked the Board to address the issue. Following discussion, Doug Willoughby moved, and Peggy Uselton seconded, that resolution of the classroom monitors be set at 1024 x 768, with Clear Type, Large Fonts and Large Icons. Following discussion, the motion carried.

Doug Willoughby moved, and Peggy Uselton seconded, that resolution of the Lab monitors be set at 1024 x 768, with Clear Type, Large Fonts and Large Icons. The motion was approved unanimously.

Special Interest Groups – Doug Willoughby

Doug Willoughby reported a very successful KaffeeKlatch SIG meeting. This group will meet the fourth Tuesday of each month. The Low Vision SIG will probably be disbanded for reasons set forth in the attached report. Dave Hanna recommended having SIG leaders do a head count of attendees, in addition to the computer sign-in.

Don Snapp mentioned that he has not seen much activity in the Lab by Media Conversion group members. Doug said that many of the members are now doing this at home. Dave Hanna suggested that Caroline Baumann change the sign-in program so people have to make a choice of activity before signing in. Doug said that he’s trying to get meetings scheduled on days and at times when there’s no open Lab.

OLD BUSINESS

List of Computer Club Assets

Peter Roll reported that Dell has an inventory, by purchaser, of equipment purchased from them. Peter will create an inventory of the Club’s computer equipment using Dell’s data.

Junior Camp Dates

The dates for this year’s Junior Camp will be June 23 and 30, 2005. No classes or meeting will be held in the CyberCenter on these dates. This year’s Junior Camp will be very similar to last year’s. There will be four groups participating.

NEW BUSINESS

Monitor Proposal

Dave Hanna proposed adopting a Lab Monitor schedule with standing dates and times, of the Monitors’ choosing. Monitors should be encouraged to sign up for two times per month, but once a month would be allowed. Dick Smith mentioned that this is currently being done for a couple of people. Gael Miller recommended that those who choose the fixed monthly schedule get first choice of dates and times they wish to serve.

Following discussion, Doug Willoughby moved, and Rex Davenport seconded, that the Computer Club adopt a fixed monthly Lab Monitor schedule procedure as the preferred way of scheduling monitors, with the option of filling in other time slots by the flexible method. The motion passed unanimously.

Club Records Management

Gael Miller said that the University of Texas has a program leading to a master’s degree in Library Information. As part of this program’s requirements, the student must go to an organization and spend 125 hours, during a quarter or a semester, helping them organize their records. The Computer Club needs help with a user study of it’s website and the feasibility of online registration for membership and classes. The Club would not be required to pay the student, but customarily he or she gets $500 to $1,000 for expenses. The student would also need a computer and workspace, provided by the Computer Club. The Board took no action on this topic at this time.

Review of Financial Records

The Computer Club’s financial records were reviewed to assure that they agree with Sun City requirements, Gael Miller reported. A copy of Betsy Lidgey’s report is attached to these minutes. One of the recommendations of this report is to “Instruct the treasurer to obtain a second signature for checks exceeding $250.00, as required by your bylaws.” Some of the Sun City organizations do not require a second signature for checks up to $500.00. Board members chose not to change the current policy at this time.

Doug Willoughby moved, and Peggy Uselton seconded, that Betsy Lidgey’s report be accepted. The motion carried.

New Member Reception – March 29, 2005

Attendees discussed plans for the New Member Reception to be held at 9:30 a.m. on March 29, 2005.

OTHER BUSINESS

Dave Hanna pointed out that the Computer Lab is “bursting at the seams.” Gael Miller said that the Club needs more Monitors, and the Lab needs to be open more hours.

The Community Association is getting a bid on a projection screen in the Atrium. Doug Willoughby asked if the screen meets the needs of the Computer Club. Gael Miller will contact Rob McDaniel regarding this. Doug said that if the bid is too high, another bid should be obtained.

ADJOURNMENT

There being no further business before the Board, Rex Davenport moved, and Doug Willoughby seconded, that the meeting be adjourned. All voted in favor, and the meeting was adjourned at 10:45 a.m.

Respectfully submitted,

___________________________________

Darrylin Coleman, Recording Secretary

Approved: Apr. 7, 2005