SUN CITY COMPUTER CLUB
EXECUTIVE BOARD MEETING
January 6, 2005 , 9 AM
SUN CITY CYBERCENTER MEETING ROOM
The Meeting was called to order at 9:00 A.M. by Gael Miller, President .
All Members were present :
Nancy Alexander, Secretary
Rex Davenport, Programs Director
Dave Hanna, Communications Director
Gael Miller, President
Joe Razek, Training Director
Peter Roll, Founder
Linda Shanhouse, Treasurer
Don Snapp, CyberCenter Director
Gene Uselton, Vice-President
Peggy Uselton, Membership Director
Doug Willoughby, Special Interest Groups Director
Agenda Changes - None
Guests - None
Approval of Minutes
The Minutes of the December 2004 Board Meeting were unanimously approved with correction to time for January meeting at 9:00 a.m. and February 3 meeting at 9:30 a.m. The corrected minutes were approved upon motion by Dave Hanna and second by Rex Davenport .
Financial Report
Linda Shanhouse presented the December 31, 2004 Financial Report. Doug Willoughby moved that the report be accepted and Gene Uselton seconded. The report will be filed for audit.
It was agreed that expense vouchers will be revised to show a list of accounts as shown in the 2005 budget. The Treasurer will assign account numbers to correspond with the accounting system. Don Snapp will revise the form and e-mail it to Dave Hanna to add to the web site.
Gael Miller will send all board members the final 2005 budget dated November 4, 2004 .
DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL
Communications, Dave Hanna
Members who do not renew their membership for 2005 will be dropped from the Club e-mail list on January 31 .
The issue on remote access to club administrative computers was further discussed in the Cyber Center Director’s report on Purchase of Equipment.
CyberCenter, Don Snapp
Purchase of Equipment - Don Snapp will head a task force to see which version of Microscoft Office’s Access we need to install on the three administrative computers in order for club officials to have access from their homes. The members of the task force will be Doug Willoughby, Dave Hanna , Caroline Baumann, Peggy Uselton and Barbara Resnick. The immediate need is to replace the podium computer in the classroom. We will move #12 to the podium and transfer the data needed to it.
Caroline Baumann’s report dated January 4, 2005 is attached regarding the touch screen monitors, other monitors and recommended computers.
Library, Genealogy, Greeting Cards/Video Professor; Investments and Club History was discussed. Don will ask Johnella Boynton and others to assist in the club history project. Ruth Lawrence has volunteered to help out with the library and contact SIG leaders and instructors to determine library needs. Don will ask Johnella Boynton, SIG leaders and instructors to sort through the books and software in the library to determine what should be retained as club history, reference, current software and required record retention.
Membership, Peggy Uselton
There were 1,701 members in 2004 compared to 1,327 in 2003.
A motion was made by Doug Willoughby and seconded by Rex Davenport to set temporary membership dues at $5 a quarter per person or $15 for one year. There was one yes vote. The motion did not pass. Gene Uselton moved that membership fees for individuals renting at Sun City be the same as regular memberships. The motion was seconded by Rex Davenport . The motion passed unanimously.
Each month Peggy will e-mail in Excel format the current membership to the board members.
Programs, Rex Davenport
The January 17 program on Tax Preparation by Computer will have a follow-up question and answer session in March. The time and plac e will be determined based on availability of space.
Rex is open to ideas for speakers in the next quarter to be considered by the Program Committee at the next meeting.
Training, Joe Razek
It was agreed that Dick Smith should inform monitors to screen members who sign up for classes to determine if they are at the proper level for the class.
The issue on software for new classes using Adobe Photoshop Elements 3 and iLife were discussed as New Business.
Special Interest Groups, Doug Willoughby
Doug and the leader of each SIG will develop a statement of purpose for that SIG, bring the statements to the board for approval and then post them on the club website at the appropriate locations.
UNFINISHED BUSINESS
Cable TV Services – The cable TV service has been changed to the basic service as of December 1. The Computer Club pays the entire cost each month.
Election of Officers
Attached is the official result of the E-vote election for 2005 officers of the Sun City Texas Computer Club. The officers are as follows:
President - Gael Miller
Vice President - Gene Uselton
Secretary - Nancy Alexander
Treasurer - Linda Shanhouse
Communications Director - Dave Hanna
CyberCenter Director - Don Snapp
Membership Director - Peggy Uselton
Program Director - Rex Davenport
Special Interest Group Director - Doug Willoughby
Training Director - Joe Razek
NEW BUSINESS
Ballroom Expansion – Attached is the memorandum to Property and Grounds dated December 30, 2004 regarding Audio/Visual Design Recommendations for Ballroom Expansion. Also attached are reservations for Computer Club 2005 activities. The Community Association is not accepting anything scheduled after October 1. There is no set date when the expansion will begin. We will invite Rob McDaniel to our February planning meeting to get more information.
Gift Certificates for Annual Meeting – Dave and Helen Anderson donated a $50 gift certificate to the Computer Club in recognition of the volunteer work of John Baumann. The Secretary will send the Anderson s a thank you note.
New Software Requests - Peter Roll made a motion that the following software be purchased with cost not to exceed $1,400.00: (1) ten copies of Adobe Photoshop Elements 3 for Windows computers; (2) seven copies of Adobe Photoshop Elements 3 for Macintosh computers; and (3) seven copies of iLife for Macintosh computers. Doug Willoughby seconded and the motion passed.
OTHER BUSINESS
The next Executive Board Meeting will be 9:30 AM , Thursday, February 3, 2005 , at the Holiday Inn Express. There will be donuts, coffee and lunch at Lubys. The Board will reconvene at 1:00 p.m. for the Planning Meeting.
The meeting was adjourned at 11:33 AM .
/s/ Feb. 3, 2005
Nancy Alexander __________________________
Secretary Date of approval
Addition to minutes: Thank you for donation was sent to Dave and Helen Anderson on 1/6/05 .