SUN CITY COMPUTER CLUB

EXECUTIVE BOARD MEETING

August 4, 2005 , 9:00 aM

CyberCenter Meeting Room

The Meeting was called to order at 9:00 A.M. by Gael Miller, President .

Present :

Nancy Alexander, Secretary

Rex Davenport, Programs Director

Gael Miller, President

Joe Razek, Training Director

Peter Roll , Founder

Linda Shanhouse, Treasurer

Dick Smith, Vice President

Don Snapp, CyberCenter Director

Peggy Uselton , Membership Director

Doug Willoughby , Special Interest Groups Director

Absent : Dave Hanna , Communications Director

Agenda Changes : None

Guests - Ray Wright

Approval of Minutes

 A motion was made by Gael Miller on June 8, 2005 to accept by e-vote and publish on the Computer Club web site the revised minutes of the June 2, 2005 Board Meeting. The motion was seconded and passed by e-vote.

Financial Report

Linda Shanhouse presented the June 30 and July 31, 2005 Financial Reports. A motion was made by Doug Willoughby and seconded by Rex Davenport to accept the reports. The motion passed. The Financial Reports will be filed for audit.

DISCUSSION OF DIRECTORS’ REPORTS RECEIVED BY E-MAIL

Communications, Dave Hanna – No report

CyberCenter, Don Snapp

 Darrylin Coleman kindly presented the club with a Canon 720 PC Copier.  It is located on a table in the workroom.  It will be marked it with a note that it is to be used by the board and instructors only. President Gael Miller will send Darrylin a thank you note for her contribution of the copier.

An update on the Atrium Screen was deferred to Unfinished Business.

The issue of extending the Cybercenter lab hours was deferred to New Business.

 Membership, Peggy Uselton

 The number of club members as of July 31, 2005 1,709

The number of new members who joined in June & July, 2005 96

The total number of new members who have joined in 2005 380

The Club now has 100.4% of last year’s membership

A Reception for New Members is scheduled for Tuesday, August 30 in the Atrium from 6:30 to 8:00pm . Invitations will be sent on the 15th and reminders on Saturday, Aug. 27. All who have joined since the last reception have been sent “Welcome Letters” in which they were asked to mark the date for the reception on their calendars.

The New Member Reception schedule through October 31, 2006 has been confirmed as follows:

Aug 30, 2005     6 - 8 PM in the Atrium

Nov 29, 2005     9 - 11 AM in Meeting Rooms 3 and 4

Jan 31, 2006     9 - 11 AM in Meeting Rooms 3 and 4

Mar 28, 2006     6 - 8 PM in Meeting Rooms 3 and 4

May 23, 2006     6 - 8 PM in Meeting Rooms 3 and 4

Aug 29, 2006     6 - 8 PM in Meeting Rooms 3 and 4

Oct 31, 2006     9 - 11 AM in Meeting Rooms 3 and 4

The Membership Application/Renewal form for 2005 was discussed. It was agreed that the current form was out of date and should be revised. Don Snapp will revise the form. The revised form will not be on the Membership System but will be given to new members at the Reception for New Members. The revised form will be added to the Club web site.

 Programs, Rex Davenport

The Monday program calendar for August and September 2005 was discussed. The Ballroom will be available through October 31.

The Programs for August have been scheduled.

There will be no program on September 5 since this is a holiday. The program for September 19 is still pending. It was agreed that the “Show and Tell” scheduled for September 26 should be moved to October 31. This will leave two open slots in September. The Programs Director has a meeting on Tuesday, August 9, to fill the open September slots and other slots through the end of the year.

Two tutorial programs have been scheduled in August. The response to these will determine whether the Club should schedule monthly tutorial programs in the future.

 Training, Joe Razek

 The Training Director reported on class enrollments for June and July.

All Photoshop classes were filled in June and July.

In June, Windows 102 was cancelled because of the illness of the instructor. We have a temporary replacement who will help us for a few months. At that time we will need to reevaluate the situation. Genealogy in the Computer Age was cancelled because of low enrollments.

In July, Windows 102 and iTunes4 were cancelled because of low enrollment.

With respect to August, enrollments are about on target. Two courses have filled. The other courses have made, but not filled. The courses that are doing well are either core courses or photography-related courses.

The biggest problem is attracting and keeping instructors. We will eventually need new instructors for Intro 101 and Windows 103.

Joe stated that he is aggressively recruiting new people to teach. Ideally, there would be at least two qualified instructors for each of the core courses.

Domingo Martinez has taken Bill Kritzer's place as Classroom Monitor and has been very helpful. We will miss Bill.

A list of new assistants will be circulated to all instructors.

It was suggested that Joe Razek forward a list of backup Systems Administrators to the class instructors for use when Domingo Martinez is not available. Joe Razek agreed to do so.

Special Interest Groups, Doug Willoughby

 There were no significant items to report and no action items. Many SIGs are on Summer Hiatus as are many of the Media Conversion participants. Only one slide conversion workshop is scheduled for August.

 UNFINISHED BUSINESS

 Update on Atrium Screen

The memo from Jeff Peterson, CCS Presentation Systems, was discussed. The quote is $2,634.81, including tax, for a 7.666 foot wide screen to be mounted on the wall. We had requested a 10.5 foot wide screen to be mounted on the ceiling. The cost is in line with the $2,500, not including sales tax, previously approved by the Board, but the screen is smaller than we wanted. We would propose that the larger screen be mounted on the ceiling and we would build the enclosure to meet the specifications of the CA. Don Snapp will discuss our proposal with Lane Bostick.

NEW BUSINESS

The Club Charter does not allow outside people to take classes.

Dick Smith reported that News & Views has requested an interview on September 12 which will be broadcast on September 19. Judy Weckerly will be the interviewer and she has submitted a list of Computer Club activities she would like to discuss with two or three participants. Peter Roll, Doug Willoughby , and Gael Miller agreed to participant in the interviews, with Charlie Melton as an alternate. Dick Smith will submit these names to Judy Weckerly.

 Doug Willoughby made a motion that the Club election dates will be December 1 – 23, 2005 by e-vote only. Dick Smith seconded the motion. The motion passed.  

 Gael Miller stated that per by-laws, the following items are to be accomplished by the end of the year:

September – the 2006 budget will be prepared and submitted to the Board in October. It should be accepted by the Board in November.

Mid October - The President will appoint the Nominating Committee.

By November 9 – The names of all nominees will be posted in the CA office and in the CyberCenter describing e-vote instructions and dates for voting.

Before December 1 – President will appoint a committee of at least three Election Judges.

January 1, 2006 – Elected officers take office.

 Dick Smith presented a Monthly Lab Monitoring Coverage graph from January 2004 – July 2005. The graph reports the percentage days each month where there were 2 monitors per open lab. In July 2005, there was up to 90% coverage. Peggy Uselton made a motion that a revised lab monitor schedule be implemented on a trial basis beginning in September wherein the lab would be open from 9 a.m. to 3 p.m. each Wednesday. Linda Shanhouse seconded the motion. The motion passed. It was agreed that the trial program would be evaluated after three months and that the increased hours would be announced in the September Sun Rays.

 OTHER BUSINESS

 The next Executive Board Meeting will be 9:00 A.M. Thursday, September 1, 2005 , at the Sun City CyberCenter Meeting Room.

The meeting was adjourned at 10:30 A.M.

/s/

Nancy Alexander

Secretary

Date of approval: August 7, 2005